Agenda - 11-18-2010 - 2 - Laserfiche WebLink

Browse Search

2 • Political parties may use facilities in accordance with G.S. 163-99, and defined in G.S. 163-96 for the express purpose of annual or biennial precinct meetings and county and district conventions so long as the event does not conflict with the operation of the building. • County Facilities may not be used in the promotion of individual candidates; however, courtrooms would be available for candidate forums that involve a full slate of candidates running for office. • Meetings held by recognized political parties pursuant to General Statutes will not be charged a use fee, but will be subject to cleaning and utility fees. This does not conflict with Statute. • Schools, other local, state and federal governments using County facilities may do so at no cost other than cleaning and utility fees UNLESS the same school, local, state or federal government charges the County for use of facilities owned by that entity; in such case, fees as presented in the fee schedule would apply. • Selling of food, concessions or merchandise at County facilities is prohibited. However, these activities may be carried out at a recreational facility, providing the proper Vending permit is obtained from the County. Environmental Health regulations may apply. • Alcoholic beverages are prohibited on County property, except as authorized by the County Manager by special written permit. Host liability insurance would be required of the user to ensure the County's liability was minimized. • If an event reaches a size that warrants special consideration, the use permit may be predicated upon additional conditions being met such as: proof of liability insurance, provision of on-site security, off-site parking. Hog Day is an example of this type of event. • Facility kitchens may be used with permission. o A fee is likely to apply o Users must clean up adequately or be subject to a clean up fee • Clean up requires recyclables be separated appropriately. • A/V or public address equipment or presentation technology is not provided by the County, except in the theater at the Seymour Center, where qualified staff must set up and operate the equipment. Users will be subject to special fees for this service. • Reservations will be accepted 90 days in advance or less, except for Senior Centers and recreational facilities where private parties (such as weddings) need longer lead time for reservations. • No group may reserve space continuously so as to preclude its use by others (i.e. standing meetings). Use categories or classifications have been developed and appear in Section 4.2 of the Policy. Only events classified as public purpose, as defined by the Policy, may be held in County facilities, with the exception of events within Category Six, which allows private use for social and recreational non-public purpose events (such as wedding receptions or anniversary parties). These events can be held ONLY at the two Senior Centers and at Recreational facilities. The fee schedule covering Category Six events is based on full cost-recovery and is in keeping with area market rates for similar facilities.