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DRAFT <br />Reservation and Cancellation Procedures <br />I. Reservation and Cancellation Procedures <br />A. Reservation. <br />16 <br />Attachment 2 <br />A completed Application for Facility Use is required for all reservations. <br />2. A Notice of Reservation Approval will be provided to the requestor prior to <br />the event. The Notice will serve as the proof of reservation and must be <br />available during the meeting/event should questions about the reservation <br />arise. <br />3. Reservations are accepted no earlier than 90 days prior to the requested <br />date of use for all non-County department use, except with the written <br />authorization of the County Manager or his designee. <br />4. No group may reserve facilities continuously as to preclude the use of the <br />facility by any other group or organization. <br />5. Parents or legal guardians must reserve the County facility for anyone under <br />18 years of age and must assure adequate adult supervision of youth <br />groups using any facility. This may require the user paying for security <br />officers to monitor activities both in and outside the County facility being <br />used. <br />6. Refunds, due to inclement weather, will not be issued for indoor facility or <br />picnic shelter permits unless the County Manager closes county offices. <br />Should a County facility be closed due to inclement weather or other <br />unforeseen circumstances, the party making the reservation will be given <br />the option to reschedule, before being refunded all reservation/damage <br />deposits and usage fees. <br />7. Parks and Recreational Facilities. <br />a. Areas within or adjoining parks and recreational facilities as identified <br />in Attachment 1, or on park properties such as a meadow or open <br />field may be reserved as long as the proposed activity is determined <br />by the Department of Environment, Agriculture, Parks and Recreation <br />Director to be appropriate use of that area. <br />b. A facility or area within a park may not be reserved for more than <br />three successive days. <br />c. An entire park may not be reserved for use. <br />1. <br />Draft Orange County Facilities Use Policy <br />Page 13 of 14 <br />