Agenda - 11-16-2010 - 4e - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 16, 2010 Action Agenda Item No. ~' - e SUBJECT: Approval of Senior Lunch Caterer Contract Amendment with Nantucket Cafe, Inc. DEPARTMENT: Aging and County Attorney PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Catering Services Contract Janice Tyler, Aging, 968-2071 Contract Amendment .Annette Moore, Staff Attorney, 245-2318 PURPOSE: To approve an amendment to the catering services contract with Nantucket Cafe, Inc. to provide noon meals for the Home and Community Care Block Grant-funded senior lunch program at the Seymour and Central Orange Senior Centers. BACKGROUND: The Orange County Department on Aging assumed administration of the senior lunch program in July 2009. The purpose of this program is to provide a nutritious noon meal to persons 60 years and older, targeting those individuals who are in the greatest social and economic need. A caterer selection committee reviewed a number of applications and recommended a local caterer, Nantucket Cafe, Inc., to provide the weekday meals served at the Orange County senior centers at the per-meal rate of $3.75. The Board of County Commissioners approved this recommendation at its November 5, 2009 meeting. Nantucket has notified the Department on Aging that, due to rising food and related production costs, it must increase its per-meal rate to $4.50, effective November 17, 2010. Triangle J Area Agency on Aging staff has stated that this new rate is within the range of costs for comparable programs in surrounding counties. Participant surveys have confirmed satisfaction with the improved quality of meals prepared by the current caterer. Participation in the noon meal program has increased 20% since July 2010, and the daily average number in September rose to 138 meals. The contract amendment has been reviewed by the staff attorney. FINANCIAL IMPACT: The majority of the funding for the Senior Lunch program (68%) is distributed by the NC Division of Aging and Adult Services. The balance of the $205,000 is provided by Orange County and the Towns of Chapel Hill, Carrboro, and Hillsborough. Meal participants are also given an opportunity to contribute, averaging $.61 per meal. Volunteers and Senior Employment Program enrollees provide most of the labor to serve the meals. Due to the rate increase, the number of meals available for older adults will be limited to 135 per ~• RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the Chair to sign the catering services contract amendment with Nantucket Cafe, Inc.