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SECTION 27 <br />Records and Reports <br />Contractor shall maintain its books and records related to the performance of this Contract in <br />accordance with the following minimum requirements: <br />a) Contractor shall maintain any and all ledgers, books of account, invoices, vouchers and canceled <br />checks, as well as all other records or documents evidencing or relating to charges for services, <br />expenditures or disbursements borne by the County for a minimum penod of three (3) years, or <br />for any longer period required by law, from the date of final payment to Contractor pursuant to <br />this Contract. <br />b) Contractor shall maintain all documents and records which demonstrate performance under this <br />Contract for a minimum period of three (3) years, or for any longer period required by law, from <br />.the date. of termination or completion of this Agreement. <br />c) Any records or documents required to be maintained pursuant to this Contract shall be made <br />available for inspection or audit, at any time, during regular business hours, upon written request <br />by a County Representative at Contractor's address indicated for receipt of notices in this <br />Agreement. <br />d) Contractor shall provide monthly project reports to County during the contract period, to be due <br />on or by the 14~' day of the month following the month for which the report is being made. <br />Invoices will not be paid without submittal of accurate and complete reports. At a minimum, <br />the reports shall include: <br />i. Program summary of the tonnages of all recyclables recovered by material type. <br />ii. Residence participation rates. <br />This will be provided in terms of weekly household Set-Out counts. The Set-Out counts <br />shall be kept separately for each of the three Towns. <br />iii. Summaries of the total truck hours required to for the In-Town Curbside collection vehicles <br />to collect, transport, and unload the Recyclable Materials; <br />iv. Monthly productivity calculation shown in units of Residences and other collection points <br />collected per truck hour; and <br />v. Description of program progress, including any collection complaints or other problems <br />encountered and how they were resolved. <br />e) Contractor shall provide an annual costs and revenues report. At a minimum the report shall <br />include: <br />i. A summary of operation and maintenance costs for the collection of Recyclable Materials <br />as governed by this Contract; <br />ii. Processing costs by material; <br />iii. Summarized revenue information from monthly reports; <br />18 <br />