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To ensure adequate review and evaluation of the work, and proper coordination among interested <br />parties, the Area Agency shall be kept fully informed concerning the progress of the work and <br />services to be performed hereunder. Area Agency staff will conduct scheduled on-site <br />assessments and may also make unannounced visits for the purpose of evaluating the Agency's <br />work. <br />11. Accounting. The Agency shall maintain complete accounting records sufficient to document <br />receipts and expenditures of state grant funds under this agreement. All accounting records <br />should be maintained in accordance with the North Carolina Local Government Budget and <br />Fiscal Control Act. <br />12. Inspections. Authorized representatives of the Area Agency and the North Carolina Division of <br />Aging and Adult Services may at any reasonable times review and inspect the program activities <br />and data collected pursuant to his contract. All reports and computations prepared by or for the <br />Agency shall be made available to authorized representatives of the Area Agency and the North <br />Carolina Division of Aging and Adult Services for inspection and review at any reasonable times. <br />in the Agency's office. Approval and acceptance of such material shall not relieve the Agency of.-; ,. <br />its professional obligation to correct, at its expense, any errors found. <br />13. Maintenance of Records. The Agency shall maintain all financial and program records as per the <br />requirements of the North Carolina Department of Health and Human Services Office of the <br />Controller (http://www.dhhs.state.nc.us/control/) for inspection by The Area Agency, the North <br />Carolina Division of Aging and Adult Services, and the Comptroller General of the United <br />States, or any of their duly authorized representatives. If any litigation, claim, negotiation, audit <br />or other action involving the Agency's records has been started before the expiration of the <br />minimum required period, the records must be retained until completion of the action and <br />resolution of all issues which arise from it. <br />14. Compliance with Requirements of The Area Agency United States Department of Health and <br />Human Services and North Carolina Division of A ing and Adult Services. The Agency agrees <br />that it is fully cognizant of the rules and regulations promulgated pursuant to Title III-E of the <br />Older Americans Act of 1965, as amended, and that all services will be performed in compliance <br />with such existing regulations and any such regulations validly promulgated subsequent to the <br />execution of this agreement. <br />15. Data to be Furnished to the Agency. All information, which is existing, readily available to the <br />Area Agency without cost and reasonably necessary, as determined by the Area Agency's staff, <br />for the performance of this contract by the Agency shall be furnished to the Agency without <br />charge by the Area Agency. The Area Agency, its agents and employees, shall fully cooperate <br />with the Agency in the performance of the Agency's obligations under this contract. <br />16. Rights in Documents. Materials and Data Produced. Agency agrees that at the discretion of the <br />Area Agency, all reports and other data prepared by or for it under the terms of this contract shall <br />be delivered to, become and remain, the property of The Area Agency upon termination or <br />completion of the work. Both the Area Agency and the Agency shall have the right to use same <br />without restriction or limitation and without compensation to the other. For the purposes of this <br />contract, "data" includes sound recordings, or other graphic representations, and works of similar <br />