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Orange County Needs Assessment for Integrated Land Records Project Page 14 <br />Section 4 — Project Timelines <br />Overview <br />CCG proposes to achieve the County's objectives through the completion of a three - <br />phase project plan. These phases include: <br />• Phase I — Draft Requirements and Analysis <br />• Phase II — Update Requirements and Analysis <br />• Phase III — RFP Specifications and Bid Evaluation (optional) <br />Project Timeline <br />CCG expects that Phase 1 and II of the project will cover up to 4 months depending <br />on various conditions. The duration could be affected by County resource availability <br />or events beyond anyone's control. A detailed timeline is included below and can be <br />modified when the County and CCG select a beginning start date. <br />For the purpose of illustration, the first week of January 2005 was used as a <br />beginning date. We are prepared to begin the project at that time if that agrees with <br />the County's scheduling requirements. <br />A timetable for Phase III can be organized and established at any time the <br />County wishes to exercise that option. We estimate that this phase will take <br />approximately 6 -8 weeks not including the time allowed for vendors to . <br />prepare and respond to the RFP. See the estimated hours and tasks outlined <br />in Section 3 above as a guide. <br />Phase 1- Draft Requirements and Analysis <br />Hours <br />Date <br />1.01 Team Selection <br />6 <br />1/4 <br />1.02 On -Site Requirements Analysis <br />60 <br />1/5-1/21 <br />1.03 Off -Site Requirements Analysis <br />20 <br />1-24-1/28 <br />1.04 Prepare Analysis Deliverables <br />40 <br />2/1-2/11 <br />1.05 Create Change Management Strategy <br />16 <br />2/14-2/18 <br />1.06 Create Communications Strategy <br />10 <br />2/14-2/18 <br />1.07 Prepare and Draft Risk Analysis <br />20 <br />2/21-2/23 <br />1.08 Document Business Relationships <br />15 <br />2/24-2/28 <br />1.09 Identify and Document Process Improvements <br />30 <br />3/1-3/11 <br />1.10 Presentations To Groups <br />5 <br />3/15 <br />1.10 Project Administration <br />20 <br />1/4-3/15 <br />CCG <br />Carolina Consulting Group <br />