2005 S Purchasing - Replacement of Land Services Software Carolina Consulting Group

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Orange County Needs Assessment for Integrated Land Records Project Page 6 Document functional specifications and system requirements to be used in a formal Request For Proposal (RFP) for the delivery of the recommended system functionality. Facilitate a rigorous, independent process for bid evaluation and selection of a product(s) and associated implementation services to meet the identified needs of the County. Beyond these explicit objectives, based on our knowledge of county government and system selection, we can also infer other important goals. These include: Conduct of the project in a collaborative fashion, providing ample opportunity for input, participation and review from both functional and technical representatives of the County. Timely and accurate communication of progress, management of issues as they arise, and aggressive execution of the work to meet established deadlines. Serving as business advisors with a practical business approach to technology. This CCG proposal meets each of these objectives, both explicit and implicit. Success in this effort will depend on our ability to forge a productive partnership between the consultant team and Orange County. The technical staff, user communities, and internal and external customers of Orange County are integral to our plan. Project Scope To complete the project, the team envisions a possible three -phase effort. The first phase focuses on the analysis of the business processes and practices of the County's Land Records departments with extensive input from existing customers — both internal and external. The purpose of this phase is to document current processes and procedures and recommend improvements to the processes designed to streamline, integrate, and simplify the business while remaining legally compliant and customer friendly. In the second phase, the team will develop updated and revised functional and technical requirements. In addition, future costs will be determined and outstanding issues will be identified. All of these findings and materials will be presented to the County project stakeholders for evaluation and consideration. The County will reserve the right to initiate a third phase. In the third phase, the team would provide competitive bid specifications and facilitate in the review of bids received. This will include the evaluation of vendor proposals, the development of vendor demonstration protocols, the conduct of vendor demonstrations, and site visits, as necessary, and other due diligence activities leading to a final selection and contract negotiation for project implementation. CCG Carolina Consulting Group