Agenda - 10-19-2010 - 7b - Laserfiche WebLink

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2 Two full time employees (FTEs) would have offices at the base (in the house at 6823 Millhouse Road) and be present approximately 50% of the work week. These employees are typically out in the field the rest of each work day/week. Three other staff members start and finish their workdays at the base and are out in the field the rest of each work day (except for rainy days, when they may be at the base). These three staff members do not have computers, phones or paperwork that require time at the base as a routine. During mowing season, up to four seasonal employees also start and finish at the base. The house would accommodate two offices, a `muster' room, and a room with a conference table or folding tables for occasional meetings. The base would not receive visitors. Once a month, a Parks division meeting is held, which could include as many as 10 people. Equipment, machinery and supplies would be stored and cared for in the existing shop and barn located at the site. Planning and Environmental Health staff have assisted in evaluating the issues involved with allowing the proposed use at these sites. If the proposal is approved by the BOCC, staff will file a site plan application with the Planning Department. If approved, a 60-day notice of intent to vacate the cornerstone Court property could be sent with an effective date of December 31, 2010. Besides the cost, other criteria considered in providing a recommendation included security, access to utilities, proximity to work sites, and impact on the community. Well and septic systems have been evaluated at the Millhouse property and have been approved for use. Security is within an acceptable level of risk, and the proximity or travel distance to work sites is also acceptable (please see attached map). Initial Community outreach To inform and assess the community reaction to this possibility, an open house was held on Thursday, September 30. Meeting announcements were sent to 10 proximate land owners, and word was also spread among the neighbors by word of mouth. Reaction of the three neighbors in attendance (all adjoining property owners) was positive, asking that special attention be paid to speed limits and minimizing trips on northern Millhouse Road as much as possible. Further communication would be provided if this project moves forward. FINANCIAL IMPACT: The Millhouse Road site would require some electrical, grading and gravel, carpentry, concrete and fencing. Estimates for this work are in the $60-$80,000 range. Stabilization and up-fit of the house was previously approved and funded in 2009, with approximately $51,000 remaining. In addition, the termination of the lease at Cornerstone Court would leave those remaining funds (approximately $18,600) also available. This would provide a total of approximately $69,600 for the project. Much of the planned work is consistent with the previously-planned stabilization and up-fit for the house and barn. RECOMMENDATION(S): The Manager recommends that the Board approve the relocation of the Parks Operation Base to the future Millhouse Road Park property as outlined above, and that steps be undertaken to terminate the current Cornerstone Court lease on December 31, 2010 (or as soon as practicable following that date).