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f. Books and Records. Habitat shall maintain records of its grant requirements <br />under this contract for a period of not less than five (5) full fiscal years following <br />the contract completion date. <br />i. Habitat shall ensure access to records and financial statements, as necessary, to <br />provide effective monitoring and evaluation of project performance. Additionally, <br />Habitat shall submit a copy of its annual audit to the County. <br />Upon reasonable advance notice, County or its authorized representatives may from time <br />to time inspect, audit, and make copies of any of Habitat records that relate to this <br />contract. If any audit by County discloses that payments to Habitat were in excess of the <br />amount to which Habitat was entitled under this contract, Habitat shall promptly pay to <br />County the amount of such excess. If the excess is greater than 1 % of the contract <br />amount, Habitat shall also reimburse County its reasonable costs incurred in performing <br />the audit. <br />ii. Habitat shall maintain files of all tenants, regardless of length of occupancy, <br />residing in assisted units. Documentation shall verify eligibility for federal assisted <br />housing at the point of initial tenancy and every subsequent year thereafter for the period <br />of affordability. Information maintained shall include: tenant income level; name of <br />family members; ethnic data; family type - e.g. female head of household; disability <br />status; and monthly rent. <br />iii. Habitat shall maintain records verifying the affordability of the dwelling units. <br />g. Notices. Any Notice shall be in writing and shall be given by depositing the same <br />in the United States mail, post-paid and registered or certified, and addressed to the party to be <br />notified, with return-receipt requested, or by delivering the same in person to an officer or <br />principal of such party. Notice deposited in the mail in the manner here in above described shall <br />be effective upon mailing. For purposes of Notice, the addresses of the parties shall, unless <br />changed as hereinafter provided, be as follows: <br />i. To the County: Orange County <br />c/o Housing and Community Development <br />Department <br />P.O. Box 8181 <br />Hillsborough, NC 27278 <br />ATTN: Director <br />ii. To Habitat: Habitat for Humanity <br />1829 E. Franklin Street #1200B <br />Chapel Hill, NC 27514 <br />ATTN: Executive Director <br />Either the County or Habitat may change the person or address to which any future Notice shall <br />be given as herein provided. <br />6 <br />