Minutes 06-08-2010 - Laserfiche WebLink

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Subtotal 111,755.16 Active Projects From ERCD & Parks 20011 Lands Legacy 450,000 20003 Twin Creeks Park 300,000 20030 Central Recreation 75,000 Subtotal 825,000.00 Funds Available from Projects TOTAL $1,697,282. Commissioner Gordon has previously asked the staff questions about this item, and staff had prepared a handout with answers. For purposes of clarification, Commissioner Gordon prepared and distributed a revised handout with edited questions from her, but with the answers from staff of course remaining the same. Michael Talbert said that on May 18th the Board acted to appropriate $1.7 million from General Fund balance and this has been done. Those projects are now in better shape. When this process was first started, there were 84 projects that were still active and not closed for many years. Also, on May 181h, the Board closed 26 existing projects, created $245,500 used for future needs. Attachment 1 includes those projects that have been closed out. Commissioner Nelson said that the Library Task Force is misnamed. He said that the original plan set aside this reserve account to put in $50,000/year for a southwest library and future library needs. He asked why this was being earmarked and not actually put aside for a library. Michael Talbert said that there would be many needs over the years, some unexpected; and very little revenue streams in the near future. Commissioner Nelson wants to figure out a way to keep this earmarked and continue adding to it so that when an opportunity arises there is money somewhere to take advantage of the opportunity. Commissioner Gordon suggested putting 14 projects in the County Capital Projects Fund and put the 15th one (southwest library and future library needs) in the County Capital Reserve Fund. Michael Talbert said that in 2b he is recommending to put $200,000 in the capital reserve and earmark $50,000 for the southwest library. Frank Clifton said that this is okay as long as you do not start moving money around again like they used to do among projects, which became an accounting nightmare. Commissioner Yuhasz verified that the County now has more capital projects on the books and not enough money to pay for them. He said that if the County Commissioners are earmarking money for specific purposes, then they need to track it, but he also agrees that it does not have to be tracked to a separate reserve fund, just earmarked. Commissioner Jacobs thanked the staff for the more efficient method for doing the capital projects but he has the same concerns as Commissioner Nelson —that the County Commissioners need some way to mark the path for earmarking funds for a particular project.