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Orange County Personnel Rules and Regulations Effective Date: January 1, 2011 <br />a. The scheduling of Annual Leave must take the department's operating <br />requirements into account. <br />b. Annual Leave may be taken in increments of 15 minutes or greater. <br />c. A holiday is not charged as Annual Leave when it occurs during a period <br />of scheduled Annual Leave. <br />3. Responsibility. The Department Director is responsible for maintaining accurate <br />annual leave records and for the application of the annual leave provision of the <br />Personnel Ordinance.: <br />C. Earning and Accumulation of Annual Leave. <br />1. Eligible employees will earn annual leave based on their regular work schedule <br />and years of county services. Eligible full-time employees shall earn annual leave <br />as provided in Article IV, Section 5.3.2 of the Orange County Personnel <br />Ordinance. <br />2. Eligible part-time employees annual leave earnings will be prorated. The Human <br />Resources Department shall calculate the prorated earning rate and provide it to <br />the operating department of the part time employee. <br />3. There is no maximum amount of earned annual leave that may be accumulated up <br />to January 31 of each year; however, on January 31St any accumulated annual <br />leave in excess of 240 hours will be converted to sick leave. <br />D. Advancing Annual Leave. Annual leave may not be advanced before it is earned; <br />however, in hardship situations annual leave may be advanced with the approval of the <br />County Manager. <br />An employee shall forward a request to advance annual leave to their Department <br />Director. <br />2. The Department Director shall forward the annual leave request to Human <br />Resources with a memorandum indicating the impact of the request on County <br />operations. <br />3. Human Resources shall forward the request to the County Manager with a <br />recommendation and the impact statement from the Department. <br />4. The County Manager shall make a decision of the request for advancing annual <br />leave within five business days of receipt. <br />5. If leave is approved, the Human Resource Department will prepare an <br />"Authorization to Withhold Wages" to be signed by the employee authorizing the <br />County to deduct wages from the employee's final paycheck if the employee is <br />32 <br />Issue Date: January 1, 2011 Page 4 <br />