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22 <br />Attachment 7 Page <br />OVERVIEW OF PAID LEAVE ACCRUALS <br />Orange County permanent employees earn the following types of leave: <br />T e of Leave Accrual Rate <br />Vacation Leave Monthly accrual based on years of service for each month the employee <br /> is in pay status for % of the month, ranging from 96 to 230.4 hours a <br /> ear <br />Pe Leave 1.17 hours 70 minutes er month; <br />Personal Leave Two days per year received in January (one day for new employees <br /> hired Jul 1 or later <br />Currently, Personal Leave is awarded January 1 of each year and must be used by December <br />31 of that year. Petty leave accrues on a monthly basis and must be used during that fiscal <br />year. Petty leave may be used in increments of 15 minutes up to two hours; Personal Leave <br />may be used only in increments of two hours or more. <br />Personal and Petty Leave accruals are currently tracked by departments on a monthly basis to <br />ensure employees earn leave appropriately. Employees accrue vacation and petty leave in any <br />month in which he or she is in pay status for at least one-half the month. This will be <br />administratively burdensome when the County transitions to a bi-weekly timekeeping system <br />because many pay periods overlap two months. The County timekeeping system will be able <br />to automatically calculate leave accruals each pay period without any manual calculations. <br />Employees earn Personal Leave according to their regular work day. Employees in some <br />positions and departments (e.g., Telecommunicators in Emergency Services, some Solid <br />Waste employees) currently accrue. two days based on an 11 or 10 hour work day. <br />Consequently, these employees currently earn more leave than all other County employees. <br />Implementing the recommendations will result in the same amount of leave for all employees. <br />Combining Vacation, Personal and Petty Leave will result in one accrual rate (increments of 15 <br />minutes) and one usage requirement (15 minute increments). Converting these three paid <br />leave types into one Annual Leave will have no impact on employees' ability to convert hours <br />exceeding 240 hours to "roll" into sick leave as of January 31 each year. <br /> <br />Years of Orange <br />County Service Current <br />Accruals <br />per Year New <br />Accruals <br />Per Year <br />Less than 2 96.00. 125.90 <br />2 but less than 5 115.20 145.10 <br />5 but less than 10 144.00 173.90 <br />10 but less than 15 172.80 202.70 <br />15 but less than 20 201.60 231.50 <br />20 or more 230.40 260.30 <br />