Agenda - 10-05-2010 - 7b - Laserfiche WebLink

Browse Search

2 The draft Interlocal Agreement (attached) would address several key components of the park prior to opening, and leaves open possible future actions as well. In general, the draft: • Speaks to property exchanges and easements to address liability and public safety. In short, aone-acre parcel around the Town police substation would be conveyed to Hillsborough; Hillsborough would deed to the County the remainder of the park site on its property (thereby assuring all of the park facilities are under one owner), and easements would be granted to allow the County and Town access to certain nearby facilities or land. • The Town of Hillsborough will contribute the amount of $30,000 annually to the County for general operating expenses of the park. This amount will increase 2% per annum beginning July 1, 2011. • The Town will be responsible for providing water and sewer to the park, at no cost, and will be responsible for opening and closing the park gate, if determined to be necessary. • Public safety response will be coordinated by the Orange County Sheriffs Department, in a coordinated response effort with the Town Police Department. • Since the park is surrounded on three sides by the Town limits, the Town will consider the potential for annexation of the site periodically, notifying the County in advance of any intent to annex. • The Agreement may be amended by mutual consent and will be reviewed every five years. The Agreement would expire December 31, 2015, but both parties agree to consider renewal prior to that time. The Agreement does not preclude other steps toward coordination of efforts regarding the park, and future conversations about the operation and maintenance are not prohibited by the Agreement. The map attachments show current and proposed future property lines, and the park site plan. Having an Interlocal Agreement in place that covers these issues is important prior to the opening of the park. The draft is being shared with the Town Board of Commissioners, who are slated to review it on October 11. If adopted, the document will allow for orderly and clear definition of responsibilities, roles and funding. FINANCIAL IMPACT: There is no financial impact associated with the adoption of the Interlocal Agreement. However, the County will incur operating expenses associated with this facility. Operation of the park will be handled initially by the DEAPR budget and existing staff. Some necessary equipment of $20,000 or less will be purchased using existing funds. The County's costs will be offset by an annual payment of $30,000 from the Town, increasing by 2% annually through the Agreement term, as well as the Town absorbing the cost of water and sewer and park gate closure. Not covered in the Agreement is an arrangement being worked out at staff level that would enable trash pickup to be handled by the Town. RECOMMENDATION(S): The Manager recommends that the Board consider the tenets of the draft Agreement, identify any needed changes, and adopt the Agreement. If the Agreement is adopted by the Town Board of Commissioners, it will go into effect immediately and run through calendar year 2015.