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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: January 24, 2005 <br />Action Agenda <br />Item No. .a, <br />SUBJECT: Appropriation of Funding for Orange County Schools (OCS) Middle School #3 <br />DEPARTMENT: Manager /Budget PUBLIC HEARING: (Y /N) ' No <br />ATTACHMENT(S): <br />Proposed Resolution <br />Proposed Capital Project Ordinance <br />1/21/05 Staff Memo re: Middle School #3 <br />Construction Cost Assessment <br />Excerpt from 1/24/05 OCS Board Agenda — <br />Architect Letter re: Bid Tabulation <br />Comparison of MS #3 Costs to School <br />Construction Standards <br />INFORMATION CONTACT: <br />Rod Visser, ext 2308 <br />Donna Dean, ext 2151 <br />TELEPHONE NUMBERS: <br />Hillsborough 732 -8181 <br />Chapel Hill 968 -4501. <br />Durham 688 -7331 <br />Mebane 336- 227 -2031 <br />PURPOSE: To consider a resolution and a revised capital project ordinance regarding <br />appropriation of additional funds for construction of Orange County Schools (OCS) Middle <br />School #3. <br />BACKGROUND: In November 2001, Orange County voters approved bond referenda that <br />included $18.5 million for the construction of a new middle school for the Orange County <br />Schools system. In early 2004, the Orange County Commissioners and Orange County Board <br />of Education approved a number of decisions and financial transactions that resulted in the <br />acquisition of approximately 100 acres of property between West Ten Road and Interstate <br />40/85 that will serve as the site for the new middle school and a multi -field soccer center. The <br />County has title to 34+ acres for the soccer center, and OCS has title to 66+ acres for the <br />middle school. <br />In October 2004, the County and OCS entered into an interlocal agreement that facilitated joint <br />development of the 100+ acres. The agreement was intended to promote collaboration, sharing <br />of facilities, and achievement of cost savings through economies of scale. For example, by <br />agreeing to have pre - grading work done on both sites simultaneously through a contract <br />administered by OCS, about a quarter of a million dollars in savings was realized. <br />At the October 19, 2004 meeting, the BOCC determined that it would be beneficial for a work <br />group comprised of County and OCS governing board representatives and staff to meet <br />periodically to develop recommendations regarding outstanding issues related to the middle <br />school and soccer center projects, including additional features (e.g. library space) that might <br />be able to be incorporated into the project at a later time. The work group met on January 18, <br />2005 to discuss primarily issues related to the middle school project budget and bids that OCS <br />