ORD-2006-102 - Budget Amendment #7

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2 EMS Relocation /Meadowlands Annex Capital Project Ordinance 3. On November 9, 2006, staff presented the 2006 Space Needs Update to the Board. One of the first steps in operationalizing the Update was to relocate the Orange County Emergency Management (OCEM) Department from its present location at 1914 New Hope Church Road to the County -owned facility in the Meadowlands Business Park at 510 Meadowlands Drive. As noted in the Space Needs Update, the estimated cost of up fitting the Meadowlands Drive facility to accommodate the relocation totals $550,000. In addition, there was a difference of $72,765 between the debt issuance approved by the Board to purchase the building and land located on Meadowlands Drive ($1,685,000) and the actual purchase and closing costs authorized by the Board ($1,757,765). These two amounts total $622,765 ($550,000 plus $72,765). This budget amendment transfers $222,765 from the Parks Operations Base Capital Project (leaving a project balance of $7,265) and $200,000 from the General Fund (funds reserved in the 2006 -07 approved budget for relocation of Court facilities) to the EMS Relocation /Meadowlands Annex Capital Project (whose currently available funds total $200,000). The revised budget for the EMS Relocation /Meadowlands Annex Capital Project totals $2,307,765 for land /building purchase, design and renovations. (See attached capital project ordinances and Attachment 1, column 3.) Miscellaneous 4. On June 30 of each year, certain designated appropriations are not fully expended. Many of these relate to outstanding purchase orders where the County has ordered but not yet received and /or paid for goods and services. In accordance with the annual budget ordinance, funds for these outstanding purchase orders are automatically re- appropriated in the new fiscal year's budget. On the other hand, there are instances where approved funding for certain initiatives is not fully expended at the end of the fiscal year. Funds for these planned, but unencumbered expenditures, must be re- appropriated from the County's fund balance. Examples of carry forwards include $225,000 for the Critical Needs /Social Safety Net Reserve and about $170,000 for received but unexpended HUD funds. In order to carry funds forward and authorize their expenditure in fiscal year 2006 -07, it is necessary for the Board to approve the attached amendment. (See Attachment 1, column #4) Library Services 5.. The Library has received grant funds totaling $1,000 from Wal -Mart for Children's Summer Reading Programs. The Department plans to use the funds for a number of interactive children's programs, including after school programs and book week programming. There is no county match required for the receipt of these funds. This budget amendment provides for the receipt of these grant funds for the above stated purpose. (See Attachment 1, column #5)