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,Y <br />i,rsiT N ~ ..7, ~9 - <br />G <br />b'" ~ ° Intl /~~ ~q <br />v a ~¢C? ,1 e~,) G~d7 <br />#~~`~ E"~"r dRAhiGE COUNTY <br />ORANGE COUNTY <br />EMERGENCY MANAGEMENT <br />PO Box 8181 <br />Hillsborough, NC 27278 <br />Emergency Medical Services <br />Fire Marshal <br />Hazardous Materials Team <br />Disaster Response <br />9-1-1 Communications <br />During Normal BusinessHouts <br />919-968-2050 <br />919-644-3030 <br />24 Hour Warning Pointe <br />919-933-2600 <br />9I9-732-8161 <br />Business Fax Machine. <br />9I9-968-4066 <br />24••Hour Fax Machine. <br />919-967-9026 <br />DIRECI~OR <br />Jack Ba11, Colonel <br />jball@co .orange..nc.us <br />DEPUTY DIRECInIt/EMS/ADMIIVFSIRAITON <br />C~ Kent McKenzie, Major <br />krrlckenzie@co.orange..nc.us <br />DEPUTY DIRECTOR/FIRE MARSHAL <br />Mike Tapp, Major <br />mtapp@co • or ange. nc..us <br />DEPUIY DIIZEC'POtt/COMMLJNICAITONS <br />Gwen Snowden, Major <br />gsnowden@co _ or ange..nc .us <br />September 11, 2006 <br />Lamont Tayiar <br />Grants Manager <br />City of Durham Police Department <br />505 West Chapel Hill Street <br />Durham, NC 27701-3101 <br />Dear Mr.. Taylor: <br />3 <br />In accordance with the 2005 COPS Interoperable Communications <br />Technology Chant guidance presented at the COPS workshop in Phoenix <br />November 15-17, 2005, we respectfully request approval to reprogram a <br />portion of our subgrant award for t1Le purpose of'purchasing additional <br />equipment and contract for expanded installation services to further <br />enhance our communications interoperability.the guidance explains <br />that "Acceptable examples of reprogramming include pux•chasing <br />additional equipment using cost savings from approved items, or <br />purchasing a different type of equipment based on changing needs" <br />{Workshop toolkit, tab 9, section entitled "Grants Management" page 4, <br />slide 7). <br />As you recall, the Orange County portion of the grant award, including <br />our local match, totaled $1,353,160. To that end, we have requested and <br />received quotes reflecting the expenditures listed in the original grant and <br />many of'them are below amounts delineated in the grant application, due <br />to our diligence in achieving maximum cost savings through utilizing <br />state contract pricing, competitive pricing and negotiations. The quoted <br />equipment follows: <br />1.. Seven {7) Elite gold consoles- $158,562 (Grant request $1,225,000) <br />2.. Thirty (30) portable 800 MHz radios- $98,550 (Grant request <br />$125,760} <br />Therefore, we request the grant reprogramming to take advantage of our <br />cost savings totaling $493,648 for the following purposes: <br />1.. $56,075 for installation services and project management expenses not <br />listed in the original gT•ant application due to our need to maintain <br />emergency dispatch services while our center is upgraded. This was an <br />oversight during the process of dr•afiing our grant application in that we <br />did not realize the fall scope of the upgrades necessary. In order to <br />complete the installation of equipment into our- center' while maintaining <br />service, we must move the existirig equipment into another area of the <br />building; an expense not contained within the normal installation <br />services comprised as part of the new equipment purchase. The quote <br />also includes project management to ensure proper transition during the <br />phases of construction, The project management expenses will not <br />