2006 NS Contract - Process and Facilitation Consultant Contract for Comprehensive Plan

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Attachment 2 (4) Proposal by the Dispute Settlement Center (DSC) to Provide Consultation and Meeting Facilitation in Support of Orange County's Comprehensive Plan Update Process November 1, 2006 This proposal is based on discussions between DSC, Craig Benedict, and Tom Altieri in which they shared the Comprehensive Plan Update Process (approved by BOCC 10/03/06) and the Draft Comprehensive Plan Update Timetable (revised 10/09/06). According to Benedict and Altieri, the material they shared with DSC was based on direction from the County Commissioners and subsequent meetings with County Administration, Planning Board Chair and Planning Staff as the Commissioners had suggested. DSC proposes to support the County's efforts at updating the Comprehensive Plan by providing consultation and facilitation services to the Project Management Team (County Manager, Planning Director, Comprehensive Planning Supervisor, and Planning Board Chair), so that the Comprehensive Plan Update Process will be well understood and acceptable to all interested or affected stakeholders. At a minimum, the stakeholders appear to be the Board of County Commissioners, the Planning Director and his staff, the Planning Board, the Directors of Contributing (County) Departments and their staff who participate in the process, the Element Lead Advisory Boards, other County advisory boards and commissions that might or should participate in the process, the Advisory Board Liaisons, the county's municipalities, neighboring counties, major institutions located within Orange County (e.g., UNC), civic associations and private sector interests that might or should participate in the process, and the public at large from within Orange County. The Project Management Team appears to be the primary steward of the process. It has ultimate responsibility for ensuring that the key events within the Comprehensive Plan update process will be well planned and well managed. DSC proposes to begin its process consultation with the Project Management Team because the Team is accountable for the big picture. Andrew M. Sachs, Coordinator of DSC's Public Disputes Program, will be the lead consultant and facilitator on this project. A statement of qualifications is appended to this proposal. Other DSC personnel might be available as needed by the Project Management Team, depending upon the schedules of the other personnel and resources (see proposed budget, below). Sachs will meet with the Project Management Team for as many times as is needed to accomplish the following: • To ensure that he and all Team members are well informed and aligned on all important aspects of the Update Process, including the sequence of events, the timeframe, their own roles, the roles of others, and the internal process by which the Team itself will operate