2006 NS Contract - Process and Facilitation Consultant Contract for Comprehensive Plan

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2 updated Comprehensive Plan already exists in various County documents and in a variety of formats, shouldn't require the generation of a lot of new material, and can be completed by pulling together all of the good work that has already been done by the various County departments and advisory boards. The Planning Board will be holding a special meeting on November 15, 2006 to discuss the timetable, the idea for a "synthesizing consultant ", and potential scope of services. Mr. Andy Sachs of the DSC will be attending this meeting to introduce himself, review the services he offers, and participate in discussion. RELATION TO BOCC PRIORITIES At the work session on September 14, the BOCC discussed previously identified priorities and directed staff to proceed and develop a set of written goal statements and timelines associated with its top priorities for the remainder of 2006. The six emerging issues the BOCC considered as its top priorities, in no rank order, included continuation of the process for updating the County's Comprehensive Plan. This contract constitutes a step in the act of moving forward with one priority issue before the BOCC in this calendar year. FINANCIAL IMPACT: The services of the DSC will be provided on an as needed basis as requested by Orange County throughout the course of the Comprehensive Plan update process. The DSC offers their services at the following rates: Through June 2007: (a) $85.00 per hour for all necessary time provided to this project by Program Coordinator Andrew M. Sachs; (b) $40.00 per hour for all necessary time provided to this project by each DSC facilitator other than Mr. Sachs (e.g., small group facilitators, co- facilitator, temporary substitution for Sachs where that is necessary). July 2007 through May 2008: (a) $90.00 per hour for all necessary time provided to this project by Program Coordinator Andrew M. Sachs; (b) $45.00 per hour for all necessary time provided to this project by each DSC facilitator other than Mr. Sachs (e.g., small group facilitators, co- facilitator, temporary substitution for Sachs where that is necessary). Planning Staff estimates approximately 170 hours of DSC time may be required for process consultation and meeting facilitation during the course of the Comprehensive Plan Update process. Funding for DSC services will be drawn from appropriations already approved in the 2006 -07 operating budget and from funds to be included in the 2007 -08 Manager's Recommended Budget. Planning Staff will keep the BOCC apprised of DSC hours spent on the project through regular staff reports as provided by the BOCC approved process for updating the Comprehensive Plan. RECOMMENDATION(S): The Manager recommends that the Board authorize staff to prepare a contract with the Dispute Settlement Center (DSC) that incorporates the scope of work outlined under the "Cost and Contracting" section of the proposal, and authorize the Chair to sign the contract.