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Commissioner Gordon said that she does not know how this will work out. The problem <br /> from the point of view of the boards and commissions is that no one knows what will happen <br /> when the processes are changed. She suggested making the changes on September 1st and <br /> doing a pilot project to see what happens. <br /> Commissioner Yuhasz suggested having a calendar without names, but with all of the <br /> boards and commissions meetings. If there is a fourth County Commissioner that comes to <br /> the meeting, then that person would leave so that there is not a quorum. <br /> This is just for the internal boards and commissions. <br /> Frank Clifton said that perhaps four or more could attend as long as there was no <br /> deliberation and it would not constitute a County Commissioners' meeting. <br /> John Roberts disagreed and said that advisory boards and commissions meetings are <br /> for information and deliberation and it would be difficult to get around this if more than three <br /> County Commissioners were in attendance. <br /> Chair Foushee suggested leaving this as is for now as far as the number of County <br /> Commissioners attending a board/commission meeting. <br /> 2. Notification from ABCs ( Advisory Boards and Commissions) <br /> Currently, BOCC members/liaisons are on notification lists for many ABCs (Advisory <br /> Boards and Commissions). This would potentially include distribution of meeting materials <br /> prior to the meeting (emails and hard copies). <br /> Decision Point: <br /> • Should all BOCC members be added to all ABCs distribution or just not engage in <br /> emails shared by members of the ABCs? <br /> The Board agreed to be on email lists for all boards and commissions. This will also be <br /> implemented on September 1st. <br /> 3. Boards/Commissions the BOCC serves on <br /> The BOCC usually picks the ABCs they to serve on annually in January/February. <br /> Decision Points: <br /> • When does the BOCC want to choose their ABCs on which to serve? <br /> January/February 2011 ( external boards) <br /> • Or does the BOCC want to stay with the status quo (stay on current ABCs) until the <br /> reorganization of ABCs is completed? Yes —see above <br /> 4. Sunsetting of ABCs: <br /> Decision Points: <br /> • Who makes the decision to sunset ABCs? At the February 19th retreat, School of <br /> Government Consultant said that "ultimately it is the Board of County Commissioners' <br /> responsibility to decide to sunset". <br /> • If this is the case, who will notify the Clerk's office when an ABC needs to be sunset <br /> and put before the BOCC? BOCC (or Support Staff/Department Head) <br /> • Implementation Date: September 1, 2010 <br />