Minutes 04-13-2010 - Laserfiche WebLink

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Discussion ensued about having a designated person of each board and commission taking minutes and quick summaries. The alternative is to pay a staff person to take the minutes and this is expensive. Commissioner Yuhasz said that if the recording secretary is instructed to write the minutes in a short way, then it will serve the purpose of the short summary. When there is a statutory board that has to have more complete minutes, then there should be a separate quick summary. The Board agreed. 6. Annual Work Plan: At the March 4th work session:A motion was made by Commissioner Pelissier, seconded by Commissioner Jacobs to ask the internal advisory boards to come up with a work plan every year, and then at the end of the year, to tell the Board of County Commissioners what has been accomplished with a summary. Commissioner Jacobs amended the motion that the work plan should be consistent with the goals and objectives of the Board of County Commissioners. Attachment 4: In the past (last time used 2005), this was distributed to all ABCs 2-4 months prior to the annual BOCC retreat (usually held in January); information distributed in Sept/Oct to be returned to the Clerk's office by the end of November. Decision Points: • Does the BOCC want to proceed with an annual work plan for the ABCs and to be distributed on this schedule above or another proposed schedule? Yes • Does the BOCC want to add/delete/edit the work plan before actual usage? Yes • Does the BOCC want ABC attendees to present an oral report to the full board at their annual retreat? No • Implementation Date: September 1, 2010 Craig Benedict said that he expects a lot of comprehensive plan implementation ideas coming forward from a lot of the boards and commissions and he would like for the work plan to include some cross-referencing for the comprehensive plan. Commissioner Pelissier agreed and said that there should be communication between the different advisory boards. Craig Benedict said that there is a form for the Planning Board that has a place for who else is involved. Commissioner Jacobs said that in the past the budget indicated what directions the department was going to go in the next year and this would be the logical thing to do for a work plan. He thinks that it ought to be explicit that advisory boards should not do listening sessions or seek public comment until it comes to the Board with it. Regarding the ABC attendees, Donna Baker said that in the past only a handful of ABC's have presented. Commissioner Yuhasz said that, based on the work plan, that some ABC's could be invited. Commissioner Pelissier said that she would like to get a brief report summarizing what the ABC's have done for the year so that the accomplishments could be recognized. Donna Baker said that this could be part of the work plan, to plan for the future and to summarize what has been done.