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Commissioner Gordon said we should put a sunset date on each task force when it is <br /> created. <br /> John Roberts asked if this is what the Board wanted to do and the Board agreed. <br /> Language will be put in to reflect that there will be a sunset date set for each task force <br /> when formed. <br /> Commissioner Jacobs said that there were a few cases of task forces that staff wanted <br /> to leave on life support and the County Commissioners recommended that they be sunset. He <br /> said that it should be implicit or explicit that County Commissioners can suggest the sunset of <br /> an advisory board. <br /> Chair Foushee said that it should be explicit. <br /> The Board agreed that either staff or County Commissioners can bring forward a <br /> recommendation to sunset an ABC. <br /> 5. Quick Summary Report: <br /> Attachment 3 is a Quick Summary Report that a staff and/or member of an ABC could <br /> use to report back to the Clerk, who will then forward to the BOCC, as to what occurred at a <br /> particular ABC meeting. This would/could take place of the minutes and the Clerk's office <br /> would also keep a copy as we would do with minutes for public records compliance. This <br /> would need to be turned in to the Clerk within two (2) regular working days of an ABC meeting. <br /> Decision Points: <br /> • Does the Board want to proceed with the Quick Summary Report, which would replace <br /> the minutes (with the exception of statutory boards?) <br /> • Who should take the minutes at the ABCs? Support Staff or member of ABCs? <br /> • Implementation Date: <br /> Commissioner Gordon asked who this would apply to and it was answered that it was <br /> just internal, non-statutory boards. <br /> Commissioner Yuhasz said that if there are boards that are keeping minutes, he would <br /> like them to continue to keep the minutes. He does not need to see the minutes, but he would <br /> like to see the quick summary in addition to the minutes. The minutes will be sent to the Clerk <br /> and the quick summary reports will be sent to the Board of County Commissioners. <br /> John Roberts agreed and said that the boards and commissions should all be keeping <br /> minutes. <br /> Frank Clifton said that the minutes do not have to be verbatim and there should be a <br /> template for the minutes. He said that he is in the process of cutting mid-level administrative <br /> positions in County government, so there will not be staff support for these boards and <br /> commissions. He suggested that the ABCs have an appointed member to take the <br /> minutes/quick summary. <br /> John Roberts reiterated that verbatim minutes are not required, but only the description <br /> of what happened and the action taken. <br /> Donna Baker said that when she gets the packet together to send to the boards and <br /> commissions in the next few months, she will bring it forth to the Board for review. <br /> Chair Foushee said that it should be clear that a member of the board or commission <br /> would need to take the minutes and not a staff person, except for the statutory boards. <br /> Commissioner Jacobs said that the Board used to have the Manager write an excerpt <br /> of a meeting where he and the Chair attended (smaller meetings) and Chair Foushee said that <br /> Frank Clifton is doing that now. Frank Clifton said that it is usually an email from him. <br />