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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 21, 2010 <br />Action Agenda <br />Item No. $ - q <br />SUBJECT: Update on Property Information Management System (PIMS) <br />DEPARTMENT: Tax Administration PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Update Memo <br />INFORMATION CONTACT: <br />Jo Roberson, Tax Administrator, 245-2725 <br />PURPOSE: To provide an update on the current status of the Property Information <br />Management System implementation. <br />BACKGROUND: At its October 20, 2009 meeting the Board of County Commissioners <br />authorized the execution of contracts with two primary vendors -Patriot Systems and Intelligent <br />Information Systems (IIS) -for the ,implementation of an entirely new Property Information <br />Management System used for the purpose of application of taxation requirements as directed <br />by North Carolina General Statute. Additionally this project also involves a new version of the <br />Property Information Number System (PIN) which is the actual official index of the Register of <br />Deeds as set out by Orange County ordinance. <br />As outlined in the October 2009 abstract, this project originally began in the fall of 2005 <br />involving numerous partners to review existing software available and to prepare a needs <br />assessment. In 2007 the creation of a Request for Proposals began and took several months <br />to complete. After the approval granted in October 2009, the project plan was set into motion. <br />FINANCIAL IMPACT: There is no financial impact with receiving this status report. <br />RECOMMENDATION(S): The Manager recommends that the Board receive the report and <br />provide any comments and questions to staff. <br />