Agenda - 09-21-2010 - 7b - Laserfiche WebLink

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2 competitive bid process. The overall projected sources and uses of funds illustrated in Attachment A warrants a competitive bid process to confirm the actual hard cost of construction. Staff has also reached an understanding with the NC State Energy Office to apply awarded Energy Efficiency and Conservation Block Grant (EECBG) funds to this project in order to construct a Geothermal heating and cooling system for Link Phase 2. Steps will need to be taken concurrent to the proposed bid process to formalize the grant transfer. This action, if and when completed, will result in a fully independent, highly efficient system designed to match the sustainable performance of the operating Justice Facility geothermal system. Staff is studying the feasibility of a larger community geothermal system that could ultimately �eplace the aging HVAC infrastructure systems supporting the Jail, Court Street Annex, the upper level of Link Government Services Center, Government Services Annex, the District Attorney's office, and the Battle Courtroom. Should this study result in a future capital project recommendation for this proven, highly efficient and sustainable community system, the independent systems of the Justice Facility and the proposed Link Phase 2 could join this new infrastructure as a model for sustainable community infrastructure design and operation. Should the Board approve the Construction Design and Bid process for this project at this meeting, the project could be developed and constructed commensurate with the following timeline: TASK PROPOSED END BY BEGINNING DATE DATE BOCC Action:. Authorization to proceed with Construction Documents 9/21/10 9/21/10 and Biddin Process CRZ prepares documents suitable for bidding project and submits , 9/22/10 1 U/22l10 documents for re ulato a roval Demolition Phase 10/4/10 11/5/10 Phase 2 Bid Process 10/25/10 11/24/10 BOCC Action: Phase 2 Bid Award 12/14/10 12/14/10 Phase II Construction (est. 6 month duration) 1/24/11 7/29/11 FINANCIAL IMPACT: Funding is available for project components as follows: • Project #30035 - Link Center Upfit; approximately $587,000 o $425,000 of which will be funded via alternative financing approved by Board of Commissioners in April 2009; to be sold in 2011. • Project#30018 — HVAC Projects; $90,777 • Project#30019 —ADA Compliance; $83,942 • Project#30023 — Building Entry and Access Systems; $75,000 • EECBG Funds - $177,675 The funding noted above totals $1,014,394. RECOMMENDATION: The Manager recommends the Board review the estimated project costs as presented; and authorize staff to proceed with formal Construction Document preparation and bidding of the project.