2006 NS Contract - NC Department of Correction Grant Award and CJPP Continuation Contracts

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and maintenance of j ob descriptions, an s arYes s e esta is a in accor ance vv~ e county=s approved pay classification plan. Personnel costs shall not be allowable as costs to be fmanced in whole or in part with this grant award, unless the position or allowable cost thereof is specifically contained within the narrative portion of the application and the approved budget and then only as to the cost therein designated as approved. All increases in county personnel salaries and other compensation must be implemented in accordance with the county=s personnel polices and pay classification plan, as .approved by the County Board of Commissioners. Documentation of such increases shall be made available to the NCDOCCJPP upon request. D. Contracts for Professional Services: The Grantee assures that in any NCDOCCJPP program or proj ect requiring the procurement of contractual services a competitive bidding or competitive negotiation process will be used when appropriate and practical and when required by law or by county policy. In all cases the Grantee shall secure the most cost- effective manner of providing services. In the case where the county opts not to use a competitive process and the cost of contractual services exceeds the range of typical rates for such services in other counties, the NCDOCCJPP may require the county to make a request for proposals or utilize competitive bidding before expending funds for contractual services. Contracts shall contain information about the scope and costs of services to be rendered and the number of persons to be .served. The Grantee shall draft service contracts according to CJPP guidelines for proposed contracts, and the Grantee shall have the responsibility for securing from CJPP such guidelines before entering into contracts for services. A copy of the proposed contract must be submitted for consideration during the NCDOCCJPP review of the Grantee=s plan or application. No funds may be expended for contract agreements until such contracts are received and approved as a part of the grant application process. E. Insurance and Indemnification: Grant funds may not be committed for insurance or indemnification expenses unless the Crrantee=s plan and application demonstrate that a) types and extent and cost of coverage will be in accordance with local government policy and sound business practice and b) costs will not be chazged for contributions to a reserve for a self-insurance program. Grant funds may not be requested by the Grantee if any expenditures are to be made for insurance or indemnification costs for which the above certification cannot be made unless complete details and justification -have been submitted to the NCDOCCJPP and prior approval has been granted. F. Rent and/or Lease of Space or Equipment: All leases entered into for purposes of a funded project shall be made at the lowest reasonable prices. The Grantee may use its normal leasing procedures and space requirements for employees. The rental charge must be consistent with prevailing rates in the azea. The Grantor shall not be obligated for any rent or lease agreement beyond the grant period. Page 8---July 1, 2006 to June 30, 2007