2006 NS Contract - NC Department of Correction Grant Award and CJPP Continuation Contracts

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possible reasonable price. The Grantee agrees to a ere to e o owing requuemen s m making such purchases: a) when the purchase will require more than $1,000 but less than $2,500, informal bids shall be awarded to the lowest responsible bidder, taking into consideration quality, performance and the time specified for performance, although if this requirement is in conflict with Grantee county policy, that county policy maybe applied; b) all other purchases shall be made through the Grantee=s normal commercial purchasing procedures. The NCDOCCJPP reserves the right to establish the price or set the allowable cost value of any items acquired by the Grantee without compliance with these provisions. All new vehicles purchased with project funds must follow formal bid procedures. This procedure involves soliciting sealed bids from qualified sources of supply. The requirement is legally advertised and bids are opened in public. At least two responsible bids must be received and the lowest bid must be accepted. Any vehicle purchase requires prior approval of the NCDOCCJPP. Counties also have the option to make purchases under State contract. All such purchases made with NCDOCCJPP grant funds must result in ownership by the Grantee county of purchased items. ~°° H. Year-End Expenditures: All expenditures must be made by June 30.1A06 in order to be reimbursed from fiscal year 2005-06 funds. The Grantee must request reimbursement of funds spent in a grant year by August 15 following the last day of that grant year. Any request for reimbursement made after August 15 will be paid from current year grant funds, if such funds are available. Additionally, each Grantee shall submit by March 31 of each year a summary of projected current grant year expenditures for implementation and discretionary funds. V. Allowable/Non-allowable Costs A. Allowable Costs: The allowability of costs incurred under any grant shall be determined in accordance with the general principles of allowability and standards set by the NCDOCCJPP. If the allowability of an expenditure cannot be determined because records or documentation are inadequate, the questionable cost shall be disallowed. B. Expenses Not Allowable: The Grantee may not expend grant funds for the following: a) items not part of the approved budget; b) indirect costs. The Grantee may not expend funds for the following unless specified in the Grantee=s plan or application for funding and approved by the NCDOCCJPP: a) construction or renovation of a facility, structure or building; b) purchase of automobiles or vehicles; and c) purchase of buildings and associated land or payment of real estate mortgages or taxes. The Grantee may not expend grant funds for the following unless prior written approval separate from the Grantee=s plan and application is obtained from the NCDOCCJPP: a) purchase of raw land orb) entertainment. C. Personnel: All of the duties and services rendered or performed in the activity of this project will be under the Grantee=s supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under federal, state, and local law to perform such services. Salary and other compensation for county personnel engaged in the work shall be based on established county personnel policies covering qualifications and development Page 7---July 1, 2006 to June 30, 2007