2006 NS Contract - NC Department of Correction Grant Award and CJPP Continuation Contracts

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completion of a proj ect as authorized in the approved application will automatical y revert to the NCDOCCJPP account for unrestricted reallocation by the NCDOCCJPP as provided for in the Criminal Justice Partnership Act. E. Grant Adjustment: The Grantee must obtain prior written approval from the NCDOCCJPP for maj or proj ect changes. These include, but aze not limited to the following: a) changes of substance in project activities, designs, or reseazch plans set forth in the approved application; b) changes or deviations which might alter the proj ect scope or intent; c) changes in the project director and/or key professional personnel identified in the approved application; d) changes in the approved budget with the exception of those changes permitted in accordance with provisions cited later in this section, and e) changes in the length of the grant period. Requests for budget amendments aze to be submitted on the NCDOCCJPP Budget Amendment Forms. No equipment purchases or salary increases not included in the approved budget may be made without prior approval of NCDOCCJPP. The Grantee may deviate from quantities of equipment items in the approved budget as long as the total dollar amount of the equipment budget is not exceeded and the equipment is being purchased at the lowest possible reasonable price, provided written notification is submitted to the NCDOCCJPP prior to purchase. This notification shall be maintained in the project file by both the NCDOCCJPP and the Grantee. In changing the approved budget in the course of a grant year, the .Grantee may not transfer a cumulative total of more than $.10,000 or 10% of the total awazd amount, whichever is less, without prior approval of the NCDOCCJPP. This applies to transfers between, among or within the major budget categories. All changes in the approved budget must comply with CJPP policy. and requirements in the grant awazd, and all portions of the grant contract. Requests for approval of budget amendments shall be made in time to allow ten working days for staff review and consideration. Budget amendments may not be made after May 15 of the annual grant period. Transfers not requiring approval must be reported in regularly required financial reports. F. Procurement Standards and Procedures: Grantees shall meet the minimum requirements for procurement standards and procedures contained in State law as further limited in this paragraph. All items procured with NCDOCCJPP grant funds must be the property of the Grantee, not any of its employees or contractors. All procurement shall be accomplished by obtaining adequate and effective competition to the maximum practicable extent consistent with the value and specification of supplies and services to be produced. Publicly advertised procurement with sealed bids and public openings shall be the preferred method. A system of contract administration shall be maintained to assure the following: 1) contractor conformity with the terms, conditions, and specifications of the contract purchase order and 2) adequate follow up of all deliveries. The Grantee must maintain procurement records which provide documentation of procurement action including the justification for sole or single source or the negotiated method of procurement. The Acost plus a percentage of cost= method of contracting shall not be used. G. Letting of Purchase Contracts: All purchases of furniture, fixtures, equipment, materials and supplies for the proj ect described in the approved application shall be made at the lowest Page 6---July 1, 2006 to June 30, 2007