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Items darkly tinted reflect expenses indirectly related to the capital project and paid through
<br />operating funds. (e.g. moving costs, post move operations issues). The attached budget
<br />amendment consolidates all project expenses to the capital project account.
<br />FINANCIAL IMPACT: On August 19, 2008 the Board approved the second amendment to the
<br />agreement for Construction Manager at Risk for Animal Services Facility for $104,000. The total
<br />guaranteed maximum price after the second amendment was $7,458,500. The second
<br />amendment provided contingency funding to be available to the Contractor for change orders
<br />that may occur during construction. All change orders for this project totaled $835,059 and a
<br />schedule of project change orders listing all change orders for the Animal Services Facility and
<br />their purpose is attached. The third amendment to the CMAR agreement for $731,059 will
<br />complete the project and the reconciliation of the contract.
<br />The total Project Budget is $9,110,287 and to date $9,038.372 has been expended. A balance
<br />of $71,915 is available to make final payment to the contractor. The third amendment provides
<br />for a final payment to the contractor of $130,492 leaving a project short fall of $58,577. There
<br />are three Purchase Orders outstanding in the General Fund to Clancy & Theys Construction for
<br />a total of $69,942 to be paid as part of the reconciliation. To insure accurate project accounting
<br />and asset recognition, all capital assets are recorded at original cost. A total of $58,577 will
<br />need to be transferred from the General Fund to adequately fund the project in the County
<br />Capital Projects Fund.
<br />Budget Amendment #2 — A
<br />Animal Services Facility:
<br />Project # 10035
<br />Revenues for this pr o'ect:
<br />A ppropriated for this project-
<br />Through FY
<br />2009 -10
<br />FY-2010 -11
<br />Amendment
<br />FY 2010 -11
<br />Revised
<br />Alternative Financing
<br />$8,000,000
<br />$8,000,000
<br />Private Placement
<br />700,000
<br />$58,577
<br />700,000
<br />2 /3rds Net Debt Bonds
<br />170,000
<br />170,000
<br />Sales Tax Reimbursement
<br />150,000
<br />$58,577
<br />150,000
<br />Transfer General Fund
<br />65,287
<br />$58,577
<br />123,864
<br />From Arts Reserve Project
<br />5,000
<br />5,000
<br />From Spay/Neuter Fund
<br />20,000
<br />20,000
<br />Total Project Funding
<br />$9,110,287
<br />$58,577
<br />$9,168,864
<br />A ppropriated for this project-
<br />Through FY
<br />2009 -10
<br />FY 2010 -11
<br />Amendment
<br />FY 2010 -11
<br />Revised
<br />Design
<br />$700,000
<br />$700,000
<br />Construction
<br />8,235,287
<br />$58,577
<br />8,293,864
<br />Other
<br />175,000
<br />175,000
<br />Total Costs
<br />$9,110,287
<br />$58,577
<br />$9,168,864
<br />
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