NS - Grant - CDBG Program – Language Access Plan

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IV. Provision of Services to LEP Applicants/Recipients A. Assessing Linguistic Needs of Potential Applicants and Recipients 1. The agency will assess the language needs of the population to be served, by identifying: a. the language needs of each LEP applicant/recipient b. the points of contact where language assistance is needed; and c. the resources needed to provide effective language assistance, including location, availability and arrangements necessary for timely use. 2. Determining the Language Needs of the Population to be Served The agency is responsible for assessing the needs of the population to be served. Such assessment will include, but not be limited to the following: a. The non-English languages that are likely to be encountered in its program will be identified. b. An estimate of the number of people in the community for whom English is not the primary language used for communication will be completed and updated annually. To identify the languages and number of LEP individuals local entities should review: i. census data ii. school system data iii. reports from federal, state, and local governments iv. community agencies' information, and v. data from client files c. The points of contact in the program or activity where language assistance is likely to be needed will be identified. 3. Determining the Language Needs of Each Applicant/Recipient The agency will determine the language needs of each applicarit/recipient. Such assessment will include, but not be limited to the following: a. At the first point of contact, each applicant/recipient will be assessed to determine the individual's primary language. The method used will be multi-language identification cards, aposter- size language list, or the use of "I speak" peel-off language identification cards for indicating preferred languages 4