2006 S Co- Ext - Supplemental Cooperative Extension Memorandum of Agreement

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.' ~~_ ~~~a~ ~~~ NCSU CONTRACT CONTROL # ~ ~~~ Memorandum of Agreement Between the North Carolina Cooperative Extension Service/North Carolina State University and Orange County The Memorandum of Agreement is to provide for the establishment of a procedure and a Trust Fund Account at North Carolina State University to be of service to Orari e Count in a payroll program that places individuals who are employed with the North Carolina Cooperative Extension Service (either jointly or entirely paid by said county) under one payroll system. Orange County, hereinafter designated as said county, and the North Carolina Cooperative Extension Service/North Carolina State University, hereinafter designated NCSU, shall adhere to the following provisions: 1. Name of Account--The account shall be known as the Orange County Payroll Trust Account. 2. Purpose of Account--The purpose of the account is to provide a mechanism whereby funds can be transferred from said county to NCSU for use in paying the salary and benefits to Cooperative Extension employees of said county and NCSU in a single monthly paycheck. 3. Procedure for Providing Funds to the Account--A State Treasurer's Electronic Payment System (STEPS) form will be completed and the original returned with the Memorandum of Agreement. A designated representative of said county, as defined on the STEPS form, will receive notification from the College of Agriculture & Life Sciences Personnel Office approximately one week before payday advising of the amount due. The day before payday, generally the last working day of the month, the State Treasurer's Office will initiate a draft against said county's account listed on the STEPS form. The trust account maintained for county salaries will be audited and reconciled by the Extension Accounting Office to assure the month end account balance remains zero. 4. Administration of the Account--The trust account will be maintained in accordance with NCSU accounting policies and procedures. Receipts and expenditures, including salaries and fringe benefits for affected individuals, will be handled through the trust account. A report, generated by the NCSU accounting system, including receipt, expenditure, and the current status of the account, will be provided quarterly to said county by NCSU. 5. Employee Benefits--Affected employees will participate solely in the North Carolina State Retirement System and accompanying North Carolina Disability Income Plan. They also will be eligible for NCSU employee benefits for which they qualify. The College of Agriculture & Life Sciences Personnel Office will facilitate the transfer of employees from joint state/local retirement to the State Retirement System. Affected employees will follow state vacation and sick leave policies. Leave maintenance will be administered entirely by the College of Agriculture & Life Sciences Personnel Office. Said county will be responsible for providing their proportional share of fringe benefits, including but not limited to the following: