2006 NS Manager - Authorization to Enter into Technical Agreement to Support Livecasting BOCC Meetings from Southern

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audience, as well as the home viewing audience, by the inclusion of some additional equipment at Southern. This equipment -outlined on the attachment - is estimated to cost up to $21,674, including system documentation design, shipping and handling, and installation. This technical equipment and related paraphernalia lie outside the scope of the new franchise agreement but is advisable to add now to achieve these results: • The two mounted plasma display monitors would allow the full meeting room audience to see presentations made from the speaker's podium by simply looking overhead. • The home viewing audience would see the same presentation on their home screen, versus a picture of a picture on a screen being filmed. • BOCC members -using the LCD monitors -could better see and analyze presentations at their individual places. • The mounted, automated light projector would eliminate the need for staff and outside presenters to provide their own separate light projector to hook up for meetings. • The system operator (The People's Channel) would have more precision in monitoring and controlling the level and quality of sound for live and broadcast output. • Recording and playback equipment would allow the system operator to produce and edit opening and closing segments at broadcast quality. • The County ultimately saves time and money by factoring these enhancements in at the same time the basic TWC package is being installed and readied for activation. County staff has met to review the supplemental package of technical equipment for livecasting BOCC meetings from Southern and recommend approval. County staff also recommends the purchase of a mobile professional presentation podium with a standard edition desktop computer with monitor permanently stationed. These additions would provide a mobile, self- contained, automated center for staff and outside presenters to employ all forms of media (Power Point, maps, plans, videos, DVD) in a seamlessly efficient manner. The new podium and computer carry an estimated cost of $1,653. Approval of this enhancement package at Southern does not obligate the BOCC to duplicate the same package at the Gordon Battle Courtroom. The requirements at that location, above and beyond the basic installation funded by TWC, would at the appropriate time have to be reviewed and evaluated in context of the Justice Facility Expansion project. The actual date on which BOCC meetings would "go live" instead of being videotaped for rebroadcast is a decision to be made by the BOCC. This project implementation will enable the BOCC to be capable of livecasting by the first meeting in December, if so desired. FINANCIAL IMPACT: As outlined in the Background section above and on the attachment to this agenda abstract, the estimated cost of the technical equipment at Southern Human Services Center totals $23,327. The County's Equipment and Vehicles Capital Project has