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5 <br />B. Sub - grantee will utilize its departmental procurement procedures and policies from the <br />purchase of equipment and follow procurement procedures and policies outlined in the <br />applicable federal regulations, and as outlined in the applicable USDHS, SLGCP, ODP Program <br />Guidelines and Application Kits and the USDOJ Office of Justice Programs Financial Guide. <br />C. Procure the equipment as indicated in the applicable USDHS, SLGCP, ODP Program <br />Guidelines and Application Kits incorporated by reference herein. Sub - grantee shall order, <br />receive, inspect, and stage the items at its own facility. The purchase or acquisition of any <br />additional materials, equipment, accessories or supplies, or the provision of any training, shall be <br />the sole responsibility of Sub - grantee and shall not be reimbursed under this MOA. <br />D. Sub - grantee shall submit invoice(s) for item(s) received and Payment Package to the NCEM <br />Homeland Security grants coordinator requesting reimbursement. The Grantee will reimburse <br />Sub - grantee for eligible costs as outlined in the applicable USDHS, SLGCP, ODP Program <br />Guidelines and Application Kits. <br />E. Complete the procurement (s) process not later than MARCH 31, 2007 <br />F. Comply with the applicable federal statutes, regulations, policies, guidelines and <br />requirements, reporting requirements and certifications as outlined in the applicable USDHS, <br />SLGCP, ODP Program Guidelines and Application Kits and as outlined in the Standard <br />Assurances, incorporated by reference herein. <br />G. All original records pertinent to this MOA shall be retained by Sub - grantee three years from <br />the date of the final Financial Status Report as outlined in the applicable USDHS, SLGCP, ODP <br />Program Guidelines and Application Kits and the USDOJ Office of Justice Programs Financial <br />Guide, with the following exception: If any litigation, claim or audit is started before the <br />expiration of the three year period and extends beyond the three year period, the records will be <br />maintained until all litigation, claims or audit findings involving the records have been resolved. <br />H. The SUB - GRANTEE further agrees to comply with current federal suspension and debarment <br />regulations pursuant to OMB Circular A -133 which states in pertinent part that [e]ffective <br />November 26, 2003, when a non - federal entity enters into a covered transaction with an entity at <br />a lower tier, the non- federal entity must verify that the entity is not suspended or debarred or <br />otherwise excluded. SUB - GRANTEE shall be responsible to ensure that it has checked the <br />federal Excluded Parties List System (EPLS) to verify that contractors or subrecipients have not <br />been suspended or debarred from doing business with the federal government. <br />VIII. FUNDING AND COMPENSATION <br />The Grantee will reimburse Sub - grantee for the actual eligible costs incurred, for the subject of this <br />grant, not to exceed $48,500. Funds will be provided by the Grantee. The allocation of funds will <br />be from the USDHS, SLGCP, ODP BZPP FY 2005 Homeland Security Grant Program. <br />Page 3 of 10 <br />