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1�9 <br />US Department of Homeland Security <br />FY 2005 Buffer Zone Protection Program <br />Critical Infrastructure Protection <br />Between <br />Orange County <br />And <br />The University of North Carolina at Chapel Hill <br />Attachment C — Reimbursement Procedures <br />After the completion of all allowable purchases through this sub -grant agreement, <br />the UNIVERSITY will follow the steps outlined below to ensure timely reimbursement <br />of expenses: <br />1. Submit two copies of the Cost Report Form (Attachment D) along with two <br />copies of the eligible equipment purchase invoices to show total expenses (not <br />including tax); <br />2. The Orange County Department of Emergency Management will submit their cost <br />report form along with the attached invoices and paperwork to the North Carolina <br />Division of Emergency Management; <br />3. Once the COUNTY receives the reimbursement check from the State, a Check <br />will be printed to the UNIVERSITY for the amount requested, not to exceed <br />$48,500 for all UNIVERSITY incurred expenses. <br />4. If question arise about specific purchases, the Orange County Department of <br />Emergency Management will work with North Carolina Division of Emergency <br />Management and the UNIVERSITY to come to an agreement for <br />reimbursements. If a non - allowable item was purchased through the <br />UNIVERSITY, the item may not be reimbursed by the STATE or COUNTY. <br />Please follow all grant guidance found in Annex B and refer questions to the Point <br />of Contact with Orange County Emergency Management before purchasing any <br />questionable items. <br />