2006 NS Contract -Tax Abstract and Billing Contract with American Solutions for Business

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 22, 2006 Action Agenda Item No. - ~ SUBJECT• Tax Abstract and Billing Contract DEPARTMENT: Revenue and Assessor PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Contract for American Solutions for Jo Roberson, 245-2727 Business John Smith, 245-2101 PURPOSE: To enter into this contract for the continued production of Tax Abstracts and Tax Billings for a period of one year. BACKGROUND: In 2002, Orange County entered into a contract for a period of three years with a two year extension allowance with American Solutions for Business. At the end of the three years, the pricing was subject to change. The production of each document is multi-level, beginning with the creation of the base form, the insertion of each individual bill data, bar coding for postage savings, and, in the production of the actual tax bill, the insertion of the optical character recognition font to allow for the use of the automated mail process. American Solutions for Business has been very successful in the production of these different forms on behalf of Orange County. FINANCIAL IMPACT: The estimated cost of the contract is $59,500 which is included in the 2006-2007 approved budget for both departments. With the exception of minor changes in the cost of changes, the County's cost per piece will remain the same. RECOMMENDATION(S): The Manager recommends that the Board authorize the Manager to enter into this one year contract, after final review of the staff and County Attorney.