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ot~~- ao~o- 08~ <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 2, 2010 <br />Action Agenda <br />Item No. _~ <br />SUBJECT: Justice Facility -General Contractor Extended Overhead Request and <br />Approval of Budget Amendment # 2-B <br />DEPARTMENT: Asset Management & <br />Purchasing Services (AMPS) <br />Financial Services <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />A: Project Sources and Uses Summary <br />B: Extended Overhead Request Letter <br />INFORMATION CONTACT: <br />Pam Jones, AMPS, 919-245-2652 <br />Jeff Thompson, AMPS, 919-245-2658 <br />Michael Talbert, Financial Services, <br />919-245-2153 <br />PURPOSE: To consider: <br />1. Approving a negotiated amount related to <br />requested by the General Contractor; and <br />2. Approving the attached Budget Amendment 2 <br />project. <br />extended construction overhead costs <br />B that captures all costs in one capital <br />BACKGROUND: The Justice Facility reached substantial completion in May 2010. As a <br />result of a significant delay due to a major fire rating re-design in the summer and fall of 2009, <br />the General Contractor, Bordeaux Construction, has requested additional compensation related <br />to the costs of the extended overhead costs related to the necessary, iterative re-design. These <br />costs exceed the costs associated with the fire assembly change order G-10 presented to the <br />Board in December 2009. <br />Attachment A, "Project Sources and Uses Summary" illustrates the revenue and expense <br />categories as they relate to both Board and Manager approvals (in the case of change orders). <br />Items darkly tinted refer to expenses encumbered and paid for through operating funds due to <br />their unrelated nature to the capital project. These expenses included new District Attorney <br />office refurbishment costs, interstitial space repair, concurrent programmed refurbishment within <br />the existing Justice Facility (restroom renovations, paint & carpet replacement), and extended <br />asbestos testing/abatement processes. <br />FINANCIAL IMPACT: Staff has negotiated an extended overhead compensation of $40,000 <br />(see Attachment B, "Extended Overhead Request Letter"). Board approval of this action will <br />effectively allow the closeout of the capital project. Both the New Courthouse Project and the <br />River Park Development Project have been considered as part of the Justice Center Facility <br />Project. The Justice Center Facility Project has a shortfall of $161,217 and these funds are <br />available in both the New Courthouse Project and the River Park Development Project. To <br />