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S " °~ ~ ~ ~ ~ ~ ~ ~ Attachment 3 <br />ORANGE COUNTY BOARD OF COMMISSIONERS <br />A RESOLUTION AUTHORIZING THE USE AND ADVANCEMENT OF SICK, <br />PERSONAL AND PETTY LEAVE BY ORANGE COUNTY EMPLOYEES FOR <br />THE PURPOSE OF SUPPLEMENTING PAY FOR THE PAY PERIOD ENDING <br />OCTOBER 8, 2010 <br />WHEREAS, the Orange County Personnel Ordinance Article III, Section 1.0 <br />provides that- employees standard work week is from "12:01 am Monday until 12:00 <br />midnight on Sunday;" and <br />WHEREAS, permanent employees receive their paychecks on the Friday prior to <br />the end of the workweek in which they are paid; and <br />WHEREAS, this results in employees receiving paychecks based on the <br />employee's anticipated work schedule instead of on the employees actual hours worked; <br />and <br />WHEREAS, this practice has caused several issues including overpayment of <br />wages and difficulty in collection overpaid wages and delay in receipt of overtime <br />compensation; and <br />WHEREAS, in addition this practice makes it difficult to develop and implement <br />an automated time and attendance process to not only cut down on errors in timekeeping <br />and increase efficiencies but to also standardize the methodology used to process time <br />and attendance; and <br />WHEREAS, to change the current system a "payroll deferral" is required that <br />moves the pay period one week which will cause employees to receive, in the second of <br />three paychecks in October 2010, a one week paycheck instead of a two week paycheck; <br />and <br />WHEREAS, the County Manager has recommended several options which <br />include the use of up to forty (40) hours of sick leave, advancing an employee up to forty <br />(40) hours of sick leave and allowing employees to use any personal and petty leave <br />earned but not used through June 30, 2011 for the sole purpose of supplementing an <br />employee's pay for the period ending October 8, 2010; and <br />WHEREAS, the Orange County Personnel Ordinance Article IV, Section 6.2 <br />"Use of Sick Leave," Section 6.9 "Advancing of Sick Leave," and Sections 10.3 and <br />10.4 limit the use of sick and petty leave to those enumerated in the Orange County <br />Personnel Ordinance and do not allow for the use recommended by the County Manager. <br />7 <br />NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of <br />Commissioners is authorizing the County Manager to allow County employees the use of <br />