S Grant - Community and Schools Phase III Tobacco Use Prevention and Cessation Initiative Grant Acceptance

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A. Grant Funding Grant Cycles -The Approved Project Budget divides the total Grant into Grant Cycles of up to twelve (12) months with separate budgets. Grant funds will be released by the Commission in the manner specified in Section V (A} (3}below. Additional Grant Cycles may be approved by the Commission provided funds are available and the Commission, in its sole discretion, determines at the end of each Grant Cycle that Grantee satisfactorily completed its Performance Obligations as set forth in Section N (A). 2. Capital Expenditures -Unless prior written approval is given by Commission staff, Grant funds designated in the Approved Project Budget (Attachment B-1) for Capital Outlay must be expended within the first three (3) months of the Grant Cycle and Capital Expenses cannot exceed the amount budgeted in the Capital Outlay section of the Approved Project Budget (Attachment B-1). Any Capital Expenditures not used within the first three (3) months must be reallocated to other budget line items if Commission staff gives written approval or must be returned to the Commission. 3. Method of Payment - As soon after the Effective Date as the Grantee makes a written and/or electronic selection from among the payment setup options offered by the Commission, the Commission agrees to commence payment as selected by the Grantee and in the format specified by the Commission. Payments shall cease at such time as the grand total of payments made to the Grantee equals the total amount of the grant award. a. Straight Reimbursement -Grantees who elect not to receive initial payment as described in N (I~ (3) (b) and/or elect not to establish segregated accounts as described in N (IT) (6) shall be reimbursed by the amount submitted on approved monthly expense reports (Attachment E- 1)without any initial payment. b. Initial Payment - As soon after the Effective Date as the Grantee provides an invoice for start- . up activities, as specified by the Commission, the Commission agrees to make an initial payment of (25%) of the total amount of the initial Grant Cycle Budget, to assist in the initial start-up of the Project. Grantee shall be reimbursed by the amount submitted on approved monthly expense reports (Attachment E-1) at such time as the total amount paid to the Grantee is less than initial payment and approved reported expenditures. 4. Carry-Forwazd -Any funds allocated to the Grantee by the Commission for any term of the Project but not spent by the Grantee in that term shall be known as carry-forward. Carry-forward amounts shall be determined by calculating the difference between the cumulative amount of approved expenditures reported on the final monthly expense report for the term and the approved budget for that term or the balance of the grant awazd, whichever is less. Carry-forward may be spent during any subsequent term of the Project subject to prior approval by Commission staff. Any carry-forward- request shall be submitted to Commission staff by the Grantee as a Budget Adjustment Request within 45 days after the end of the term in which the carry-forwazd was generated. Carty-forward not approved for use during the project period established by the Request for Grant Proposal shall automatically be carried forward to any Commission Approved Contract Performance Period Extension. 5. Additional Grant Cycle(s) - If approved by the Commission, the payment method will be specified in the Grant Cycle Approval Letter (Attachment B-2). 15