2006 NS Contract - Legacy Research Assoc Cultural & Archaeological Survey New Hope Park Blackwood Farm

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a�) MEMORANDUM To: Rich Shaw, Land Conservation Manager Dave Stancil, ERC Director From: Tina Moon, Land Use /Preservation Planner Date: June 2, 2006 Subject: Cultural & Archaeological Survey for New Hope Park at Historic Blackwood Farm The County received three responses to the Request for Proposals (RFP), sent out on May 8, 2006 to complete a cultural & archaeological survey of the future New Hope Park at the former Herbert Blackwood Farm. All three firms, (Environmental Services, Inc., Legacy Research Associates, Inc., and TRC Garrow Associates, Inc.), have responded to County RFPs for Phase I Archaeological Surveys in the past and satisfy the basic requirements for this type of work. The County will use the information from the survey as part of the New Hope Park master planning process to determine a development design for the 152 -acre tract. All three firms submitted adequate proposals for the project outlining a standard process of: background research, fieldwork, and analysis and report writing. The main difference between the proposals was in the amount of time allocated to the various parts of the project and the related costs; this range extends from approximately $6550 for less than 176 hours of work to just over $13,533 for almost 300 hours. Environmental Services, Inc. submitted the lowest bid at $6553.50. Their proposal, however, was much less detailed than the other two, and did not include an hourly breakdown. Considering that the potential to recover important cultural and archaeological resources at the former Blackwood Farm is particularly high, staff would argue for the selection of one of the two firms who prepared a more thorough proposal. Based on this review, and my past discussions with Dolores Hall at the State Office of Archaeology, I would recommend Legacy Research Associates, Inc. as the consultant to complete the cultural and archaeological survey of the future New Hope Park at the former Herbert Blackwood Farm. Legacy Research Associates submitted a cost of $8253.85 for 176 hours. Their firm has considerable experience in North Carolina including previous projects in Orange County.