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3 <br />advance sick, personal and petty leave. The Board's approval of the attached resolution would <br />authorize both the use and the advancement of sick, personal and petty leave for purpose of <br />supplementing an employees' pay for the period ending October 8, 2010. <br />Alf permanent employees will be asked to sign an agreement selecting one of the above <br />options. If an employee does not designate one of the options, they will receive Option 1. <br />Below is a proposed schedule for implementing the payroll deferral: <br />August 5, 2010 Presentation to Department Directors at Director's Meeting <br />August 17, 2010 Presentation to BOCC <br />August 18, 2010 Email from County Manager to All Employees <br />August 20, 2010 Memorandum sent to all employees notifying them of the payroll change <br />and acknowledgement form. Website posted on County Intranet, <br />including Frequently Asked Questions. <br />August 23, 2010 HR begins department training regarding timekeeping policies and <br />procedures, electronic timesheet and payroll change. <br />September 23, 2010 Deadline for acknowledgement forms returned to HR <br />October 1, 2010 Regular payday for hours worked between September 20 and October 3, <br />2010, and overtime and other special pays associated through <br />September 19, 2010. All payroll deductions currently established in <br />payroll records will be deducted from this check. <br />October 4, 2010 Follow-up with Departments for unsigned acknowledgement forms. <br />Beginning of the transition to the revised pay cycle. <br />October 15, 2010 Payday for hours worked between October 4, 2010 and October 8, 2010, <br />and overtime and other special pays associated with September 20, 2010 <br />through October 8, 2010. <br />October 29, 2010 Regular payday for hours worked between October 9, 2010 and October <br />22, 2010 and overtime and other special pays associated through <br />October 22, 2010. All payroll deductions currently established in payroll <br />records will be deducted from this check. <br />FINANCIAL IMPACT: Implementing aone-week payroll deferral and pursuing automation of <br />the County's payroll process will create cost savings by reducing staff time spent processing <br />payroll and reducing costs associated with creating and maintaining paper records. Allowing <br />employees the option of using accrued and/or advanced leave to supplement hours worked in <br />the pay period ending October 8, 2010, will create an expense not to exceed $800,000 with a <br />corresponding reduction in the County's booked liability for vacation and sick leave. <br />RECOMMENDATION(S): The Manager recommends the Board adopt the amendment to <br />Article III, Section 1..0 of the Orange County Personnel Ordinance and approve the resolution <br />