Orange County NC Website
Browse       Search
1 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: August 17, 2010 <br />Agenda ~, , <br />Item No. ~ ~_ <br />SUBJECT: Implementation of a One-Week Payroll Deferral -Amendment to Orange <br />County Personnel Ordinance Article III, Section 1.0, The Work Week and <br />Resolution Authorizing the Use and Advancement of Sick,- Personal and Petty <br />Leave During Payroll Deferral <br />DEPARTMENT: Human Resources PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />1. Revised Pay Schedule Michael McGinnis, Human Resources <br />2. Orange County Personnel Ordinance Director, 245-2552 <br />Amendment to Article III, Section 1.0 Clarence Grier, Financial Services <br />3. Resolution Authorizing the Use and Director, 245-2453 <br />Advancement of Sick, Personal and Annette Moore, Staff Attorney, 245-2317 <br />Petty Leave During Payroll Deferral <br />4. 8/12/10 County Manager's Memo to <br />County Employees <br />PURPOSE: To consider an amendment to the Orange County Personnel Ordinance Article III, <br />Section 1.0, "The Work Week" to change the standard work week and a resolution authorizing <br />the County Manager to allow employees to use up to 40 hours of sick leave and personal and <br />petty leave accrued through June 30, 2011 to supplement their pay during the payroll deferral <br />and advancing employees sick, personal and petty leave during the payroll deferral. <br />BACKGROUND: In January 1989, the County adopted the standard work week as being <br />"...from 12:01 am Monday until 12:00 midnight on Sunday, a time span of seven (7) <br />consecutive 24 hour periods". Based on this standard the County developed a practice <br />whereby employees are paid bi-weekly and receive their paychecks on the second Friday of <br />each pay period. Permanent employees are paid on Friday prior to the end of the second <br />workweek, which ends on Sunday. The vast majority of County employees have chosen to <br />have their pay deposited directly into their bank accounts and receive a pay stub rather than <br />receive an actual paycheck. The Financial Services Department releases direct deposit <br />information for payroll to the County's bank on the Tuesday prior to each payday, so the payroll <br />process must be completed on Tuesday prior to the end of the second workweek in each pay <br />period, five days before the end of the pay period. <br />As a result, paychecks are based on the employee's anticipated schedule, not on the actual <br />hours worked. Any adjustments for scheduled hours not worked cannot be resolved until the <br />following pay period and can result in overpayment of wages. to the employee, which must be <br />deducted from the employee's next paycheck. Further, payment of overtime earned must be <br />deferred by a minimum of one pay period. When employees separate, they are paid for their <br />anticipated work schedule through their last day of work, as well as any unused vacation. <br />