Agenda - 08-17-2010 - 4t - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 17, 2010 Action Agenda Item No. -4- SUBJECT: Fairview Park Tennis Courts Change Order DEPARTMENT: Environment, Agriculture, PUBLIC HEARING: (Y/N) No Parks, and Recreation (DEAPR), Asset Management & Purchasing Services (AMPS) ATTACHMENT(S): INFORMATION CONTACT: Change Order GC-3 Dave Stancil, DEAPR, 919-245-2522 Draft Interlocal Agreement Pam Jones, AMPS, 919-245-2652 Lori Taft, DEAPR, 919-245-2673 Jeff Thompson, AMPS, 919-245-2658 PURPOSE: To consider approving Fairview Park Change Order GC-3 involving the construction of Tennis Courts at Fairview Park BACKGROUND: Fairview Park is nearing completion and has experienced few of the anticipated unsuitable soils, rock and other unfavorable site conditions. A total of $100,000 was allocated for contingency to cover mitigation costs should these conditions be encountered. At this stage of the project, it is likely these funds will not be spent. Additionally, the County was awarded $500,000 in Parks & Recreation Trust Funds (PARTF) grant funds in August 2009. As a result, these and contingency funds are now available in the project. The project funding is capable of providing for the three tennis courts included in the park's Master Plan approved by the Board of Commissioners on December 11, 2006. Because the tennis court component of the Master Plan was considered a future phase and was not funded at the time of the design, staff did not consider pricing this phase as an alternate in the original bid process. Once the PARTF funding became available in August 2009, staff and the civil design consultant, Corley, Redfoot Zack Architects of Chapel Hill, estimated that the three tennis court project cost would fall within the range of $240,000 to $300,000 if bid to the construction market. PARTF corroborated these estimates in other projects that the grant funds are supporting. The Manager's Memo item dated November 17, 2009 provided the board with details of the intent to move forward with the addition of Tennis Courts in the current construction phase. Construction of the tennis courts represent a substantial change order. Issuing separate bids in lieu of the change order was considered and rejected for the following reasons: 1) additional costs for bidding would be incurred by the County and the designer;