Agenda - 08-17-2010 - 4h - Laserfiche WebLink

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billing and collections, we have been able to secure by enforced collections the sum of$154,299. 10 This amount is up from the prior year by over $50,000. It is our plan, as we complete the final clean up from those accounts billed and filed prior to the beginning of our contract with EMS Management & Consultants in January of 2010,to improve the delinquent amount. However, we believe these figures have already established that the outsourcing costs can be covered by the increased collection of delinquent accounts. The Board of Equalization and Review have completed the formal process of appeal having hear 380 appeals. The Board of Equalization and Review convened the beginning of April and their final hearing was held on June 30,2010. Mr. Tom Heffner, Chair has indicated to staff that he and the other members have been very pleased this year with the organization and flow of the meetings. Minutes for the meetings are available on our website at http://www.co.orange.nc.us/assessor/minutes asp . The appeals for 2009 that were made by citizens to the North Carolina Property Tax Commission are being worked by staff in conjunction with the North Carolina Department of Revenue, as directed by state statute. The PIMS (Property Information Management System)project is moving forward on schedule. Our intent is to take the entire system live on October 4, 2010. The staff of the Land Records Division of T�, have done a tremendous job of maintaining their work load while working with the vendor to completely redesign the PIN number system. As you are aware,the PIN System is , the official index of the Register of Deeds, and is maintained as part of the land ecord/ownership for t�ation process. This has been no sma11 endeavor. I must applaud their hard work. Currently we axe completing the final stage of the PIN System development and testing. Staff in the Assessment, and Revenue Collections Divisions have not been without their own challenges. They are working with the vendor in the conversion and verification of the mainframe data into a new"sta.te of the art"assessment and billing/collections system. This project would not be at the stage it is at without the hard work and dedication of the staff of the Tax Administration Department. I cannot leave out the tremendous help that Todd Jones and his staff, along with Clarence Grier and his staff have been and will continue to be in the process of go live. The integration between the multiple systems will enhance the passing of data and therefore the final outcomes. We currently are on schedule to take the system live effective within the first week of October,2010. Respectfully submitted, Jo Roberson, Tax Administrator I