Minutes - 19881128 - Laserfiche WebLink

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-- the same as that in State enabling legislation, so are recommending that it be included. (2) An administrative mechanism to simplify the approval process is being worked out. The intent is to develop a document with consistent format which would be approved along with the Preliminary Plat and include a specific list of all requirements to be met in order for the plat to be recorded. This document would serve as a checklist and when all items were completed, the Final Plat could be recorded. This would be a simple way for staff and the applicant to keep track of remaining conditions. This administrative document would reflect the intent of the ordinance. (3) This change includes comments from the Planning Director regarding the provision that the Planning Department would record the Final Plat. There is a conflict in the wording in that in the one paragraph it states that the applicant records the plat while the next paragraph refers to the Planning Department being responsible for recordation. That can be resolved by eliminating any reference to the applicant's responsibility in having the plat recorded. The remainder of the changes are editorial and for the most part relate to the County's responsibility to act on subdivisions within the designated timelines. On November 9 all committee members were sent a copy of the draft '°-' amendments and it was found that those copies sent through the mail were not received until November 15. No comments have been received from committee members but Scearbo stated she felt that the majority of their concerns have been addressed. Commissioner Hartwell expressed concern with the duplication of functions and did not understand why the Planning Department needed copies of recorded plats. Ms. Scearbo responded that if the Planning Staff had easy access to those records copies would not be necessary. There are times when a deed needs to be researched for a subdivision project and Planning Staff has to go to the Register of Deeds Office to obtain the information. This can cause unnecessary delays in the process of the application. Commissioner Hartwell continued expressing opposition to the maintaining of such distributive data in more than one location referring to the cost to the County as well as the maintenance of the integrity of documents such as plats. Commissioner Marshall stated that she felt monies spent an duplications would be better spent on the GIS and building so that all those offices would vbe near enough to each other to obtain information easily. Gommissioner Hartwell also expressed opposition to the Planning Department recording the plats as well as maintaining two sets of records. Planning Director, Marvin Collins stated that the Flanning Department is not attempting do maintain a second set of retards but to do its job. He noted that there had been instances in other jurisdictions where he had