2006 NS Health - Renewal of Consolidated Agreement Between Health Department & NC Department of Health & Human Services

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Consolidated Agreement -Final page 5 Of 18 ii. All equipment with an acquisition cost of $500.00 or more which is purchased with Women, Infants and Children (WIC) Program Funds, must be inventoried with the Women's and Children's Health Section. b. For Prior Approval Purposes i. All equipment purchased or leased with an acquisition cost exceeding $2500.00, where there is an option to purchase with State/Federal funds, including equipment purchased using WIC funds or PHP&R Grant funds, must receive prior written approval from the appropriate Branch/Section. ii. All medical and computer equipment leased or purchased with WIC Program Funds, regazdless of cost, must receive prior approval from the WIC Program Office. iii. The use of Women's and Children's Health Medicaid fees for capital improvements requires prior written approval from the Women's and Children's Health Section. c. For Accountin,~Purposes: The Department must utilize the depreciation schedule provided by the State for all assets with an acquisition cost of $5,000 or greater. The accumulated depreciation should be recorded in the general fixed assets account group. 15. The Department agrees to execute the following Federal Certifications attached to this agreement as applicable when receiving Federal funds: a. Certification regarding Lobbying. b. Certification regarding Debarment. c. Certification regarding Drug-Free Workplace Requirements. d. Certification regarding Environmental Tobacco Smoke C. FISCAL CONTROL 1. The Department shall comply with the Local Government Budget and Fiscal Control Act, North Carolina General Statute Chapter 159, Article 3. a. The Department shall maintain a purchasing and procurement system in accordance with generally accepted accounting practices and procedures set forth by the Local Government Commission. b. The Department shall execute written agreements with all parties who invoice the Department for payment for the provision of services to patients. c. When subcontracting, the following conditions must be met: i. The Department is not relieved of any of the duties and responsibilities provided in this agreement. ii. The subcontractor will agree to abide by the standards contained herein or to provide such information as to allow the Department to comply with these standazds. iii. The subcontractor will agree to allow state and federal authorized representatives' access to any records pertinent to its role as a subcontractor of the Department.