2006 NS Health - Renewal of Consolidated Agreement Between Health Department & NC Department of Health & Human Services

Browse Search

Consolidated Agreement -Final Page g Of 1 g ,~ h. The amount of Title XIX fees budgeted and expended in FY 2006-2007 must equal or exceed the amount of Title XIX revenues earned during FY 2004-2005. The state will not approve program activity budgets that do not include an amount of Title XlX fees sufficient to meet the requirements of this section. The State may waive this requirement if the Department provides sufficient justification. For DENR: When reporting expenditures for Environmental Health, Childhood Lead, CDC Childhood Lead Poisoning Prevention, or Food and Lodging, the Department must use the electronic Expenditure•Report -prepared and maintained by the Department of Environment and Natural Resources, Division of Environmental Health (DENR-DEH). This report shall be submitted monthly in an electronic format as an attachment to an email to designated staff in the DENR Controller's Office and the Division of Environmental Health. j. A "Certification of Expenditures" (for items in "i." above), signed by the health director and fmance officer, shall be submitted annually with original Budget Forms (DENR 2948) and shall be kept on file by the State. The "Certification" verifies in writing that total State expenditures reported are valid. Local expenditures are part of the Expenditure report, but are not included in the amount verified in the "Certification." 4. (State/ Federal Revenues only) The Department shall submit a monthly report of actual expenditures (State and/or Federal) to the DHHS Controller's Office in the Electronic Aid-to-Counties Website as referenced in 3.f. above -all reported in one system, but sepazated here for clarity of instructions. a. The Department shall submit a monthly Expenditure Report of the pertinent month's actual expenditures for all programs via the Aid-to-Counties Website to the DHHS Controller's Office no later than the dates published annually in November or December for the next calendar yeaz. The schedule reflects a general period of 15-20 days from the end of the reporting month for submission of the Aid-to-Counties Website report, based on weekends and holidays, to allow processing time for the payment. Failure to meet the reporting deadline, as published, WILL result in the exclusion of those expenditures in the OSC E-Payment for that month. Eazly submission may result in earlier payment to the Department. The Department must submit these monthly Expenditure Reports, via the Aid-to-Counties Website, consecutively throughout the agreement period. The health duector and the fmance officer will approve the monthly Expenditure Report in the Aid-to- Counties Website and the system will alert the staff in the DHHS Controller's Office that expenditures have been approved and certified. The "Certification" verifies that the total State and Federal expenditures reported are valid for the pertinent month's actual expenditures. Local expenditures are part of the Expenditure Report, but are not included in the amount verified in the "Certification." Local appropriations must be reported monthly along with~the State and Federal expenditures. b. Departments shall keep expenditure reporting current and submit their certification of expenditures per the published DHHS Controller's Office Schedule. Funding is based on an Allocation Method, not a Contract Method, and counties receive reimbursement for services provided during one month in the following month. Therefore, the last service month to be paid in the SFY will be May services which aze reported and paid in June. A department's June, 2007 expenditure report will be paid in July, 2007 and will be paid from a department's funding allocation for SFY 2007-08. Therefore a department will need to submit all requests for adjustments, corrections, or amendments to expenditure reports for fiscal year 06-07, with the May, 2007-expenditure report. c. Expenditures of federal funds must be reported according to the funding period for a grant. Caze must be taken to be attentive to the service month/payment months for each grant as well as the ending