NS - Grant - Acceptance of Hazard Mitigation Grant Project Funds - Emergency Generators

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4 Requirements for Grants and Cooperative Agreements to State and Local Governments" and/or OMB Cir•culax• No.. A-110, "Grants and Agreements with Institutions of High Education, Hospitals, and Other Nonprofit Organizations," and/or OMB Circular No A-87, "Cost Principles for State and Local Governments," OMB Circular No. A-21, "Cost Principles for Educational Institutions," or OMB Circcular• No A-122, "Cost Principles for Nonprofit Organizations " (b) If' applicable, all financial and programmatic records, supporting documents statistical records and other records of RECIPIENT/ SUBGRANIEE shall be retained pursuant to 44 C F..R. Part 13~ All original records pertinent to this Agreement shall be retained by the RECIPIENT/SUBGRANIEE for three years following the date of termination of this Agreement or• of submission of'the fmal closeout report, whichever is later, with the following exceptions: • If' any litigation, claim ox audit is started before the expiration of the three year period and extends beyond the three year period, the records will be maintained until all litigation, claims or audit findings involving the r'ecor'ds have been resolved. (c} All records, including supporting documentation of alI progx•am costs, shall be sufficient to determine compliance with the requirements and objectives of'the Budget and Scope of Work - Attachment A -and all other applicable laws and regulations.. {d) the RECIPIENT/SUBGRANIEE, its employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable times to the AGENCY/GRANTEE, its employees, and agents "Reasonable" shall be construed according to the circumstances bttt ordinazily shall mean during normal business hours of 8:00 a.m_ to 5:00 p.m ,local time, on Monday through Friday.. "Agents" shall include, but not be limited to, auditors retained by the AGENCY/GRANIEE. (8) REPORTS (a) the RECIPIENT/SUBGRANIEE shall provide monthly progress repozts to the AGENCY/GRANTEE, using the Progress Report Form. Reports aze due by the tenth of'the following month Reports shall indicate the status and completion date for each project funded, any pxobtems or circumstances affecting completion. dates, or the scope of work, or the project costs, and any other factors reasonably anticipated to result in noncompliance with the terms ofthe grant award Interim inspections shall be scheduled by the RECIPIENT/SUBGRANIEE prior to the final inspection and maybe Hazard Mitigation Page 5 FEMA-DR-1490-0005 Orange County Grant Agreement