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~~ Mary Anne Black explained that in the Land Use Plan that for areas designated for recreation and/or open space required through the Subdivision ordinance that no site specific planning had been done for those properties and it was the intent of the Land Use Plan to indicate potential areas for _-..development or nondevelopment depending on the sensitivity of the property. Commissioner Willhoit noted that the stream buffer will protect the streams and if this property is part of the stream buffer, it would not be logical to have it in county ownership. He indicated there should be a minimum parcel size before the County accepts a parcel of land. The Board agreed that they would accept this parcel in accordance with the ordinance and asked that the ordinance be reviewed for amendments. Marvin Collins explained the intent of the ordinance with respect to the greenways system of trails. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to accept the 7,023 sq. ft. of land dedicated to Orange County. VOTE: UNANIMOUS. 4. JOINT PLANNING AREA PUSLZC HEARING The Board discussed the rescheduling of the April 13 Joint Planning Area Public Hearing that was canceled. It was decided that two possible dates would be checked with elected officials from Chapel Hill and Carrboro and considered at the next meeting. 5. PUBLIC RECORDS POLICY Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to approve the following policy as recommended by the county Manager: (1) That all copies of documents generated by and for the County to _ include all major reports, surveys and studies. Copies of such material will be retained in the County Commissioners meeting room of the administrative building. These copies may be -..- ~ checked out of Board of County Commissioners office and read on site. (2) If copies are requested by the public of any documentation such copies will be made available within three working days of the request. VOTE: UNANIMOUS. 6. EMERGENCY SHELTER GRANT Tara Fikes explained that the grants will be awarded to local governments to help improve the quality and availability of emergency shelters and services for the homeless in their communities. Inter-Faith Council has agreed to provide the matching resources necessary. The application will request $5,000 which is the maximum allowable. Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to authorize the submission of an Emergency Shelter Grant application and authorize the Chair to sign the Application on behalf of the Board. VOTE: UNANIMOUS. 7. HAZEN AND SAWYER ENGINEERING SERVICES PROPOSAL This proposal is to assess the appropriateness of utilizing alternative wastewater treatment methodologies in Orange County. The scope ~f work is described in the proposal contained in the permanent agenda file. Motion was made by Commissioner Hartwell, seconded by Commissioner :arey to approve the proposal from Hazen and Sawyer for consultant services ~o access the suitability of alternative wastewater treatment facilities in orange County for a lump sum amount of $7,000. VOTE: UNANIMOUS.