Agenda - 01-20-1998 - 9e - Laserfiche WebLink

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light to wash into spaces deep in the interior of the facility. Not only will this create a classroom environment more conducive to learning, it will also provide significant energy savings over the life of the facility. Lighting costs alone are estimated to be cut in half by the manner in which daylighting is being designed into the building. Bids for the renovation work were received on November 20, 1997. The apparent lowest bidder is O.C. Mitchell, Jr., Inc. with a single prime bid of $824,222. (The lowest of the combined multi -prime bids is $827,896.) State law requires that bids be solicited on the basis of a single prime contract (one contractor is responsible for all work) and multiple prime contracts (one contractor each is responsible for general, plumbing, mechanical and electrical work). The award is then based, generally, on the lowest cost to the County. The bids for the project exceed the highest construction estimate by approximately $44,000. Should the Board choose to do so, the Purchasing Director could be directed to negotiate with the apparent low bidder to determine value engineering oppportunities. As a pre- requisite to this action, the Board should declare O.C. Mitchell, Jr., Inc. the apparent low bidder for the work. The County has a range of options, outlined in previous staff correspondence to the Board, for funding the SDC renovations. The Manager recommends that the Board select the private placement approach, which requires approval by the North Carolina Local Government Commission (LGC). This approach would provide project financing at an attractive rate, and enhance the County's flexibility to undertake needed renovation /maintenance projects for other County facilities through the 1998 -99 CIP with other available capital funds RECOMMENDATION(S): The Manager recommends that the Board: (1) direct the Clerk to record in the minutes the proposals submitted to the County for this renovation project; (2) declare the O.C. Mitchell, Jr., Inc. single -prime bid of $824,222 the low bid and O.C. Mitchell, Jr., Inc. the lowest responsible bidder, taking into consideration quality, performance and the time specified in the proposals for the performance of the renovation project to be done at 503 West Franklin Street, Chapel Hill; (3) authorize the Director of Purchasing and Central Services to negotiate with O.C. Mitchell, Jr., Inc. in an attempt to bring the bid within the targeted ($780,000) project amount; and (4) select the private placement funding approach and direct the Manager and staff to undertake the necessary procedural steps to secure approval from the LGC.