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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />Action Agenda <br />Item No. 9-~. <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 3, 1998 <br />SUBJECT: Bid Award: Heat and Air Conditioning System replacement; GSC Annex <br />DEPARTMENT: PURCHASING AND Public Hearing: No <br />CENTRAL SERVICES Budget Amendment Reqd? No <br />ATTACHMENT(S): <br />Bid Tabulation <br />INFORMATION CONTACT: <br />PAM JONES, ext. 2650 <br />Telephone Number- <br />Hillsborough 732-8181 <br />Chapel Hill 967-9251 <br />Mebane 227-2031 <br />Durham 688-7331 <br />PURPOSE: To consider awarding a bid to Warren-Hay Mechanical Contractor for <br />replacement of the heating and air conditioning system (HVAC) system in the <br />Government Services Center Annex. <br />BACKGROUND: Funds are included in the current Capital Improvements Plan for the <br />replacement of the HVAC system in the Government Services Center Annex. This work <br />was not included in the 1992 renovations. <br />The work consists of replacing all HVAC equipment in the building including controls. <br />Much of the ductwork will be re-routed and new ducts installed. <br />Bids were solicited on December 2, 1997 with three firms responding. A tabulation is <br />attached. <br />Warren-Hay Mechanical is the apparent low bidder with $99,900. The mechanical <br />engineer for the project had determined that the bid is in compliance with specifications. <br />The bidder meets all criteria for bid award, including the ability to produce a quality <br />product within the time frame established for the work. <br />RECOMMENDATION: The Manager recommends that the bid for HVAC system <br />replacement at the Government Services Center Annex be awarded to Warren-Hay <br />Mechanical for a price not exceed $99,900; and authorize the Chair to sign on behalf of <br />the Board, contingent upon the appropriate reviews. <br />