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8 <br />=appropriate official or officials. Project funds will be made available through a <br />reimbursement procedure as provided by NCDOCCJPP policies and procedures. <br />At no time shall the Grantee request or have on hand fiords in excess of the amount <br />necessary for expenditure within the next ninety days. No payment of funds shall be <br />made to Grantee during any period of time within which the Grantee is in default <br />on filing any informational or financial reports required by the NCDOCCJPP. The <br />balance of grant fiends remaining after the completion of a project as authorized in the <br />approved application will automatically revert to the NCDOCCJPP account for <br />unrestricted reaIlocation by the NCDOCCJPP as provided for in the Criminal Justice <br />Partnership Act. <br />E. Grant Adjustment: The Grantee must obtain prior written approval from the <br />NCDOCCJPP for major project changes. These include, but are not limited to the <br />following: a) changes of substance in project actnzties, designs, or research plans set forth <br />in the approved application; b) changes or deviations which might aher the project scope <br />or intent; c) changes is the project director and/or key professional personnel identified in <br />the approved application; d) changes in the approved budget with the exception of those <br />changes permitted am accordance with provisions cited later is this section, and e) changes <br />in the length of the grant period. Requests for budget amendments are to be <br />submitted on the NCDOCCJPP Budget Amendment Form. Equipment not <br />included in the approved budget may not be purchased without prior approval of <br />NCDOCCJPP. <br />The Grantee may deviate from quantities of equipment items in the approved budget as <br />long as the total dollar amour ofthe equipment budget is not exceeded and the <br />equipment is being purchased at the lowest possible reasonable price, provided written <br />notification is submitted to the NCDOCCJPP prior to purchase. This notification shaIl be <br />maintained in the pmject file by both the NCDOCCJPP and the Grantee. In changing the <br />approved budget is the coupe of a grant year, the Grantee may not transfer a cumulative <br />total of more than S 10,000 or 10% of the total award amount, whichever is less, without <br />prior approval of the NCDOCCJPP. This applies to transfers between, among or within <br />the major budget categories. <br />Budget changes may not be made in the final forty-fi~~e days of the annual grant period. <br />and requests for approval of budget changes shall be made in time to allow tea working <br />days for staffreview and consideration. Transfers not requiring approval must be reported <br />in regularly required financial reports. <br />F. Procurement Standards and Procedures: Crrantees shall meet the minimum <br />requirements for procurement standards and procedures contained in State law as further <br />limited in this paragraph. All items procured with NCDOCCJPP grant funds must be the <br />property of the Grantee, not any of its employees or contractors. All procurement shall <br />Page 6---July 1, 1997 to June 30, 1998 <br />