Orange County NC Website
<br />1. Perso~eL• Documentation must include time and attendance records, payroll <br />periods, payment rate andaa brief description of the service(s) provided. Time. <br />Reports must be signed by the employee and supervisor. This requirement applies <br />to aIl personnel paid from NCDOCCJPP grant funds. <br />2. Contractual Services: For individual contractual service providers, <br />documentation must include the signed contract, time and attendance <br />reports showing time period, payment rate, hours per day and service(s) <br />provided.. Documentation must be signed by the contractual service provider and <br />the project director. In case of organizations performing professional services, <br />documentation must include a detailed billing indicating services performed <br />or products delivered, payment rate consistent with contractual agreement, <br />and approval by the project director. <br />Travel: Documentation must be detailed, to include date, destination, <br />mileage, reason for travel, and itemization of ezpenses. Receipts for parking, <br />tuition, registration, and lodging are required. Expense vouchers wdl include the <br />signature of the employee and-supervisor. Travel expenses shall not. exceed those <br />approved by the Grantee county. <br />4. Supplies and Other Operating Expenses and Equipment: Documentation must <br />include purchase order authorization, audited vendor invoices approved by <br />" the project director (and other higher authorizing official, if appropriate). The <br />Grantee further agrees to maintain a current inventory of all project <br />equipment. <br />5. Construction and Renovation: Documentation must include contracts for services, <br />payme~ rate consistent with contractual arrangement, construction supply costs <br />and 'invoices, architectural plans (if appropriate), dates for start and completion of <br />projects, detailed bdliag to indicate services performed and/or delivered, AND <br />necessary approvals by project director. Any construction or renovation <br />performed by or for the Grantee shall be made according to local rules and policies <br />governing such activities, for example building permits. Payment of rent shall not <br />bamade on facrlr'ties constructed, renovated or acquired with NCDOCCJPP grant <br />fiends without prior written approval from NCDOCCJPP. <br />D. Payment and Utilization of Funds: Funds awarded are to be expended only for <br />purposes and activities covered by the Grantee's approved NCDOCCJPP plan or <br />application budget. Project funds may not be eagended or committed prior to the <br />grant contract effective date. Project funds disbursement is subject to completion of <br />conditions set forth as a checklist in the award letter. This checklist of conditions is <br />incorporated by reference and made a part hereof Project funds may not be expended and <br />wdl not be reimbursed unt>7 the Grantee submits its grant award contract signed by the <br />Page S---July 1, 1997 to June 30, 1998 <br />